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International Travel for Employees

Northwestern strongly recommends booking through one of our preferred travel agencies for all University travel.

Booking Your Trip

  • Book with one of Northwestern's contracted travel agencies for benefits like direct billing, discounted fares, and traveler assistance. Please visit our Northwestern Travel Agencies web page for more information.
  • United Airlines (our preferred airline) and its affiliates, Air Canada, Lufthansa, Al Nipon Airlines (ANA), offer discounted rates for Northwestern travelers.

Visa and Passport Help

  • Northwestern has partnered with CIBT through the Big Ten Academic Alliance to provide deeply discounted fees. A direct link to CIBT loaded with BTAA’s discounted fees can be found on the Key Travel landing page. Visa services are personal pay and are reimbursable only if they are necessary for travel on behalf of the University.

Resources

Office of Global Safety and Security

Northwestern is concerned about the safety and well-being of its international travelers. To support travelers, the Office of Global Safety and Security’s website provides information on travel health, safety and security, including:

International Health Insurance

  • Information about GeoBlue for Employees, which automatically covers most employees traveling abroad on University-affiliated trips. Employees are strongly encouraged to complete a one-time registration to obtain access to overseas resources and expedite claims.
  • Advice on maintaining good health abroad including topics such as immunizations, traveling with medications, managing pre-existing conditions, routine care abroad, reimbursement for care, see Travel Health.

Safety and Security

  • Sign up for security alerts from Crisis24 and/or the U.S. Department of State's Smart Traveler Enrollment Program (STEP) to receive information from the nearest embassy or consulate about safety issues at your destination.
  • Find the 911 equivalent for your destination documented by the U.S. Department of State.

For questions or concerns about international travel health, safety, or security, contact the staff of the Office of Global Safety and Security.

Requirements

Disclosure for High-Risk Travel

  • Employees traveling to any of these 23 countries identified by Crisis24 as high-risk must disclose their travel plans to secure evacuation coverage.

Sanctions Compliance

Employees Traveling with Students