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Getting a Card

To obtain a card, simply fill out the Northwestern Corporate Card Application and Agreement Form (URL) to the Corporate Card office.  The application will first route to your supervisor and then your Dean or Vice President’s Office representative for approval.  Fraternities and Sororities should work directly with the Corporate Card Office to request cards.

Prospective cardholders must meet the following eligibility requirements:

  • A United States resident
  • A permanent employee of Northwestern University

Transaction Limit Options

When requesting a card, one of the following transaction limit and monthly credit limit options need to be selected:

Per Transaction Limit Monthly Limit
$500 $1,000
$2,500 $5,000
$4,999 $10,000

Applicants can also request that Travel and Entertainment categories be enable on the card as well.
Alternative transaction limits can be requested to accommodate special purchasing circumstances.


Approved cardholders will be required to complete the Corporate Card online training course within Northwestern's MyHR Learn to be guided through the various features, policies, and procedures associated with the card.

Proxies should also take the online training course, if they prepare expense reports on behalf of a cardholder.

All cardholders should review the Cardholder Guide, as they are responsible for understanding and adhering to all enclosed policies and procedures. Cardholders should also review the Travel and Entertainment Policy and the Purchasing and Payment Policy.

Corporate Card Application approvers may utilize the Reviewing a Corporate Card Application Guide for instruction on how to Approve, Deny, or Modify applications.

Card Pick Up

Cards are issued once the cardholder successfully completes the training and can be picked up from one of following locations:

  • Evanston: the Corporate Card office at 2020 Ridge Avenue, 1st floor room 111
  • Chicago: the Depository Services office
    • 345 E. Superior - Mezzanine Level (former RIC building)
    • Hours: M/T/Th/F 9:00am-1:00pm, 2:00pm-4:00pm. Wed: 9:00am-2:00pm

Please note that a photo identification is required (University Wildcard or driver's license), and cards are only provided to the cardholder.