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Program Eligibility

All faculty and staff traveling on behalf of Northwestern are eligible to use all aspects of the Travel Program, though part-time staff must request access to use the Key Travel online booking tool.

Paid graduate students and post docs will automatically be able to access Key Travel. Note, graduate students cannot use the car rental contracts for personal use.

The travel agencies cannot be used for personal travel.

For information on booking travel for guests, please visit the Guest Travel page.

Full-time Faculty and Staff

  • All full-time faculty and staff are eligible to use all components of the Travel Program for any travel on behalf of the University.
  • Full-time faculty and staff are automatically added to Key Travel and may log in at any time using their NetID and password. 
  • If you are new to the University, it may take up to two weeks after your start date to be granted access to Key Travel. Please contact Travel Services if you do not have access to the system after two weeks.

Part-time Faculty and Staff

Part-time faculty and staff are also eligible to use the entire Travel Program but are not automatically added to Key Travel. Please contact Travel Services for access. 

Graduate Students

  • Paid graduate students and post docs will automatically be able to access Key Travel. All other graduate students must request access. Please contact Travel Services.
  • Graduate students cannot use car rental contracts for personal use.

Undergraduate students are not typically eligible to use any part of the Travel Program.

Key Travel Registration for Guest Users

If you have undergraduate or Master students, part-time (or temporary) employees, or guests, who require access to Key Travel, full-time faculty and staff can book on their behalf from the Key Travel website. Refer to the Key Travel Booking Tips and FAQs (pdf format) for useful information on booking travel for guests. Please call Travel Services at 847-491-7569 if you have any questions or send an email to travel@northwestern.edu.