This page provides procurement-related news including featured stories from our Dollars & Sense newsletter, current updates related to our Preferred Vendors, and upcoming events. You can also view News Stories By Year or view Back Issues of our newsletter for more information.
- New Invoicing System
- Print Management Program
- Personal Protective Equipment (PPE) Reminder
- DocuSign Digital Signatures
- Changes to the Purchasing Decision Documentation Form
- Supplier Registration Tip - Attachments
- iBuyNU Reminders
- University Travel
Procurement and Payment Services (PPS) conducts many Invitations to Bid to establish contracts for use by departments and schools. These contracts may be for use by all departments and schools, which are Preferred Vendors, or they may be contracts for use by specific departments and schools. Contracts are established based on the results of a formal, competitive Invitation to
|Recent Contracts Established by PPS|
|Digi-Key Electronics Contract
Procurement & Payment Services has recently entered into a pricing agreement with Digi-Key Electronics. Digi-Key Electronics is a privately held American company that distributes electronic components. Headquartered in Thief River Falls Minnesota, the company is the fourth largest electronic component distributor in North America and the fifth largest electronic component distributor in the world. The agreement will offer Northwestern a 10% discount off iBuyNU orders. The catalog is now live and ready for orders. For additional questions related to the products sold by Digi-Key, please feel free to reach out to our customer representative Deann Eskeli at Deeann.Eskeli@digikey.com.
|Other New Contracts
Existing Contract Updates
Updates to existing contracts established by Procurement and Payment Services (PPS) may include new contact information for dedicated representatives, service updates, and newly available products. For questions about these updates, please view the individual vendor pages on the Preferred Vendor List or contact PPS at 847.491.8120 or email@example.com.
|Recent Changes Made to Contracts Established by PPS|
New SHI Representative
Northwestern’s preferred software reseller, SHI, has assigned a new customer representative/sales manager to our account. Scott Fee replaces Josh Pfau, and can be reached at firstname.lastname@example.org or 630-703-3073. Questions regarding ordering, software sourcing, or other general questions can still be directed to the team-based SHI email address at email@example.com.
New Dell Customer Service Representative
Dell has recently assigned a new customer service representative to our account. Luci Rojas replaces Jenny Sproat, and can be reached directly at Luciana.Riojas@Dell.com or 512-513-1726. General questions to our entire account team (including ordering, pricing, technical questions, etc.) can still be directed to the team-based Dell email address at firstname.lastname@example.org.
Computer Hardware Lead Times
Both of our Preferred Vendors for computer hardware (Dell and Lenovo/CDWG) have indicated that pandemic-related demand increases have caused shortages of many laptop and desktop models. This also includes shortages of LCD panels, monitors, and docking stations. Procurement & Payment Services is monitoring the situation closely and encourages all Northwestern end users to plan for long lead times when possible. Current delivery turnaround for many desktops and laptops can run as long as 25-40 days. Apple lead times also seem to be running a bit longer than usual.
Please understand that this is an industry-wide problem, and is not specific to Northwestern or to higher-education markets in general. For questions about specific models or any additional concerns, please feel free to contact email@example.com (for Lenovo/CDWG), firstname.lastname@example.org (for Dell) or email@example.com (for Apple).
DriveSavers Agreement Extension
The existing Preferred Vendor agreement with DriveSavers has been extended for another year. DriveSavers offers secure and safe recovery of data from standard and SSD hard drives, USB flash memory, and micro SD cards. Please see the DriveSavers Preferred Vendor page for pricing and ordering instructions.
Contracts We're Working On
Procurement and Payment Services (PPS) is always working to establish Preferred Vendor contracts that best serve the needs of all Northwestern departments and schools. These are a combination of new contracts and timely rebids of current contracts. For questions about these or other bids, please contact PPS at 847.491.8120 or firstname.lastname@example.org.
- School of Professional Studies CRM Software
- HR Timekeeping Software
- Medill CRM Software
- Northwestern IT ACD and Customer Services Software
- Northwestern IT IVR Auto Attendant Replacement
- Fire alarm systems
- DMP systems
- Staging for commencement
- Waste hauling services
- Overhead crane/hoist maintenance
Earth Hour 3/27
sustainNU encourages you to reconnect to nature and your role in protecting the natural world in honor of Earth Hour. Join World Wide Fund (WWF) for a guided meditation on March 27 at 8:30 pm. Led by internationally celebrated yoga teacher and scholar Dr. Chelsea Jackson Roberts, the Earth Hour meditation will create a moment of solitude to calm our busy minds, practice gratitude for our planet, and reflect on what we can do to combat climate change.
New Paper Pricing
To strengthen our suitability goals, Procurement has recently negotiated improved pricing on recycled paper with Northwestern’s preferred office supply vendor Office Depot OfficeMax. Read the full article to learn more about Boise Aspen multi-use recycled copy paper.
sustainNU Green Home Certification
Improve your space with the new Green Home Certification program by sustainNU! As we all spend more time at home, there are greater opportunities to reduce your environmental impact and contributions to climate change.
Certify your home or apartment with your roommates, family, or on your own. A simple checklist provides you with the resources and knowledge to make your space greener and healthier. In no time, you’ll be on your way to saving money, brightening your physical space, and fostering positive well-being at home.
Wildcard Advantage Employee Discounts
|Food & Restaurants||EV||Free delivery and 10% off with coupon "Wildcard" at checkout|
|Health Care||EV||15% off of comprehensive orthodontic services|
|Beauty & Fitness||EV||10% off|
|Food & Restaurants||EV||10% off|
|Food & Restaurants||CH||10% off|
|One month free storage||CH||One month free storage|
|Lash Squared||Beauty & Fitness||EV||10% off|
|Complete Chiropractic and Rehab||
One month free storage
|EV||Initial Consultation, Examination, and Xrays for $20|
|Local Foods||Food & Restaurants||EV||$10 First Order of $75 or more|
|Jennifer's Edibles||Food & Restaurants||EV||10% off|
|Winning Smile Dental Group||Professional Services, Health Care||EV||15% off dental services|
|Eggsperience Express Cafe||Food & Restaurants||EV||10% off|
|Quality Alteration and Tailoring Co.||Professional Services||EV||10% off|
|Office Depot OfficeMax||Office Supplies & Professional Services||EV
||20% off in-store office supplies, includes ink and toner|
|Al's Deli||Food & Restaurants||EV||
5% off food purchases
|Howard Auto Body||Automotive||EV||10% discount on all repairs up to $300. Every 5th oil change is free|
|Kids STEM Studio||Arts, Crafts, Hobbies||EV||10% off classes, campus and birthday parties|
|Philz Coffee||Food & Restaurants||EV||10% off in-store beverage orders (not applicable for mobile orders or food)|
Some things to keep in mind for Spring 2021:
|Spring 2021 Reminders|
Subscribe to New PPS Listserv
Open Lab Sessions
Home Address Temporary Ship to Codes
If absolutely necessary, to foster remote work transition, we are allowing limited shipping to faculty and staff home addresses until Northwestern's essential operations directive ends. Purchase orders can be directed to a home address by submitting a request for a new “ship to” code. We ask that you use discretion when utilizing this, and require that a supervisor approve these changes. Please be sure to contact your local IT team in advance if you are needing to purchase a new or replacement computer for work. Do not contact suppliers directly to request an address update – the address must be reflected on the purchase order through an official ship-to code.
For questions about ship to codes, contact Procurement at email@example.com.