This page provides procurement-related news including featured stories from our Dollars & Sense newsletter, current updates related to our Preferred Vendors, and upcoming events. You can also view News Stories By Year or view Back Issues of our newsletter for more information.
- Guide to Personal Protective Equipment Supply Ordering
- Amazon Business added to iBuyNU
- Fiscal Year End Preparation
- Payment Terms Update
- Operational Update
- Contractor Safety and COVID-19 Vendor Procedures
- Phishing Attempt Alert
- Reactivating Document Shredding Services
- Policies Regarding Food Purchases
- Monthly Open Lab Sessions
- New Paper Pricing
Procurement and Payment Services (PPS) conducts many Invitations to Bid to establish contracts for use by departments and schools. These contracts may be for use by all departments and schools, which are Preferred Vendors, or they may be contracts for use by specific departments and schools. Contracts are established based on the results of a formal, competitive Invitation to
|Recent Contracts Established by PPS|
New Printing Contracts
Procurement and Payment Services recently completed a competitive bid for Printing Services. The Committee consisted of a diverse group of University professionals with considerable expertise across multiple departments and schools. The result of the bid is a Pre-Qualified program with contracts awarded to 12 vendors.
These vendors are considered the top performers in terms of expertise, service, equipment, pricing, and the ability to service the diverse needs of the University. The number of contractors in the program will cover the wide range of printing services required by departments and schools while allowing projects to continue to be bid amongst the Pre-Qualified contractors. It’s estimated these contracts could yield between a 5%-10% savings. The vendors awarded are listed in the online Preferred Vendor List, which also includes a Printing Chart to assist the University community with printing needs. Visit our Printers webpage for more information.
New translation vendor (Multilingual connections)
PPS recently established a non-exclusive pricing agreement with Multilingual Connections. They are a well respected vendor with a national reputation that provides a wide variety of Translating, Transcribing, Editing, Subtitling, Captioning, etc. services. They also happen to be headquartered in Evanston. Please visit the Preferred Vendor List for more information.
Existing Contract Updates
Updates to existing contracts established by Procurement and Payment Services (PPS) may include new contact information for dedicated representatives, service updates, and newly available products. For questions about these updates, please view the individual vendor pages on the Preferred Vendor List or contact PPS at 847.491.8120 or firstname.lastname@example.org.
|Recent Changes Made to Contracts Established by PPS|
Chicago Fitness Program - Fitness Formula Club
The Chicago Fitness Program Membership has a partnership with Fitness Formula Clubs (FFC). On August 1, 2020 a new program was launched with FFC. With the new program, we have implemented a more efficient process in managing our partnership with FFC and your membership. The new program also introduces the following new fee structure, which can be accessed by ALL faculty and staff on both campuses as well as students on the Chicago campus:
Annual membership costs:
Note: Spouse’s and Same-Gender Partners pay similar enrollment and membership fees as the primary member.
Visit the Chicago Fitness and Recreation webpage for more information about this offer. Those interested will enroll directly with FFC and arrange to pay FFC directly on a monthly basis. For questions, contact Salem Marrougi at email@example.com.
Document Imaging Agreements Extended
The existing Preferred Vendor agreements with Datamation and Databank IMX have both been extended for another year. These vendors both offer a variety of services related to electronic imaging and storage of physical documents. Each vendor has different pricing for their various services, but both are highly qualified and capable of completion all projects, large or small. Departments or schools are encouraged to contact both vendors for quotes prior to commencing any large project.
DriveSavers Agreement Extended
The existing Preferred Vendor agreement with DriveSavers has been extended for another year. DriveSavers offers secure and safe recovery of data from standard and SSD hard drives, USB flash memory, and micro SD cards. Please see the DriveSavers Preferred Vendor page for pricing and ordering instructions.
Tier 1 Computer List Updates
Procurement & Payment Services is currently working with both Lenovo (CDWG) and Dell to update the Tier 1 units (the items for which Northwestern receives the highest discount) in iBuyNU to reflect updated specs, including new next-generation Intel processors. Some of the new units are already live, with additional models forthcoming. Please see the CDWG and Dell catalogs in iBuyNU to view the updated units.
Contracts We're Working On
Procurement and Payment Services (PPS) is always working to establish Preferred Vendor contracts that best serve the needs of all Northwestern departments and schools. These are a combination of new contracts and timely rebids of current contracts. For questions about these or other bids, please contact PPS at 847.491.8120 or firstname.lastname@example.org.
- Northwestern IT Campus Networking Hardware
- School of Professional Studies CRM Software
- School of Professional Studies Texting Software
- Online Compliance Software Training Platform
- HR Timekeeping Software
- Temp Staffing
- Copier Management Program
- Pricing agreement with Uline
- Pricing agreement with Digikey
- Life Safety Maintenance of Water-Based Systems
- DMP Systems
- Chiller Maintenance
New Paper Pricing
To strengthen our suitability goals, Procurement has recently negotiated improved pricing on recycled paper with Northwestern’s preferred office supply vendor Office Depot OfficeMax. Read the full article to learn more about Boise Aspen multi-use recycled copy paper.
Wildcard Advantage Employee Discounts
|Lash Squared||Beauty & Fitness||EV||10% off|
|Complete Chiropractic and Rehab||Professional Services, Health Care||EV||Initial Consultation, Examination, and Xrays for $20|
|Local Foods||Food & Restaurants||EV||$10 First Order of $75 or more|
|Jennifer's Edibles||Food & Restaurants||EV||10% off|
|Winning Smile Dental Group||Professional Services, Health Care||EV||15% off dental services|
|Eggsperience Express Cafe||Food & Restaurants||EV||10% off|
|Quality Alteration and Tailoring Co.||Professional Services||EV||10% off|
|Office Depot OfficeMax||Office Supplies & Professional Services||EV
||20% off in-store office supplies, includes ink and toner|
|Al's Deli||Food & Restaurants||EV||
5% off food purchases
|Howard Auto Body||Automotive||EV||10% discount on all repairs up to $300. Every 5th oil change is free|
|Kids STEM Studio||Arts, Crafts, Hobbies||EV||10% off classes, campus and birthday parties|
|Philz Coffee||Food & Restaurants||EV||10% off in-store beverage orders (not applicable for mobile orders or food)|
Travel Program Update
Expectations for Travel
The University has shared COVID-19 community expectations, including expectations for travel. Please review the requirements and considerations on the COVID-19 and Campus Updates website.
Some things to keep in mind for Summer 2020:
|Summer 2020 Reminders|
Home Office Personal Purchases
Looking to purchase furniture for your home office? Our office furniture Preferred Vendors can provide a variety of work from home products including chairs, desks, height adjustable desks, and task lighting.
Please reach out to any one of our office furniture representatives for more information on the personal purchase program. They can work within your budget to meet your needs, and you can easily pay via your personal credit card.
Home Address Temporary Ship to Codes
If absolutely necessary, to foster remote work transition, we are allowing for limited shipping to faculty and staff home addresses until Northwestern's essential operations directive ends. Purchase orders can be directed to a home address by submitting a request for a new “ship to” code. We ask that you use discretion when utilizing this, and require that a supervisor approve these changes. Please be sure to contact your local IT team in advance if you are needing to purchase a new or replacement computer for work. Do not contact suppliers directly to request an address update – the address must be reflected on the purchase order through an official ship-to code.
For questions about ship to codes, contact Procurement at email@example.com.
New PPS Coronavirus/COVID-19 Updates Webpage
Procurement and Payment Services has created a new webpage to share Coronavirus/COVID-19 the latest news, updates, and information related to PPS functions.