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Current News

This page provides procurement-related news including featured stories from our Dollars & Sense newsletter, current updates related to our Preferred Vendors, and upcoming events. You can also view News Stories By Year or view Back Issues of our newsletter for more information. 

Featured Stories

Regular Features

New Contracts

Procurement and Payment Services (PPS) conducts many Invitations to Bid to establish contracts for use by departments and schools. These contracts may be for use by all departments and schools, which are Preferred Vendors, or they may be contracts for use by specific departments and schools. Contracts are established based on the results of a formal, competitive Invitation to Bid process. See the Preferred Vendor List for more information on all vendor contracts.

Recent Contracts Established by PPS

New Document and Media Shredding Contract Awarded
With help from a University wide evaluation committee, Procurement is pleased to announce a new Preferred Vendor contract for document shredding services with Iron Mountain Inc. This contract was awarded as a result of a formal Invitation to Bid, and enrollment for services has begun.  Learn more about the transition process >

Qualtrics Campus Agreement
Thanks to the pooling of funds from nineteen different departments and schools across Northwestern, Procurement and Payment Services is pleased to announce that Qualtrics Survey Software is now available to all Northwestern faculty, staff, and students, without additional charge. For information on accessing Qualtrics, please visit the Northwestern IT Qualtrics webpage, or contact consultant@northwestern.edu.

Travel Vendors
After a thorough and competitive bid process that included representatives from across Northwestern, Egencia has been selected as the vendor that continues to offer the best overall value to Northwestern for online travel booking. In addition, Intra World Travel and Travel 100 have also been retained as Preferred Vendors for “high-touch,” travel bookings. We will be pushing Egencia to continue to provide improvements to their online booking tool and website, and are looking forward to them rolling out new features and functionality soon. Please contact Salem Marrougi at s-marrougi@northwestern.edu with any questions or comments.

Regalia Vendor Selected
Procurement worked with Student Affairs and several schools to select a new vendor for the commencement regalia (caps/gowns), to begin with the Main Commencement in June. The ordering and servicing will be managed through the Barnes & Noble campus Bookstore in Norris, with Oak Hall as the new gown manufacturer. The ordering website for regalia will soon become available on the Commencement webpage.

Changes to Existing Contracts

Updates to existing contracts established by Procurement and Payment Services (PPS) may include new contact information for dedicated representatives, service updates, and newly available products. For questions about these updates, please view the individual vendor pages on the Preferred Vendor List or contact PPS at 847.491.8120 or procurement@northwestern.edu.  

Recent Changes Made to Contracts Established by PPS

New SHI Account Representative
Northwestern’s SHI account representative has changed. The best and most-efficient way to initiate contact with the SHI team will continue to be either emailing teamshi@shi.com, which is monitored by everyone on the Northwestern SHI team, or calling the general team line at 888-591-3400. However, our new main account representative is now Josh Pfau, and he can be reached directly at 630.780.0386 or Josh_pfau@SHI.com

PGI Account Representative Change
Our new PGI sales representative is Kelly Kamm, who can be reached at 303.288.4542 or kelly.kamm@pgi.com.  Our main contact for customer service (including new account setup) remains 888.569.3848 or northwestern@pgi.com.

Dell Customer Service Change
Our Northwestern-specific customer service person is now Jenny Sproat. Jenny can be reached directly at Jenny.Sproat@dell.com or 512.513.3046. Dave Muehling continues to be our main account representative/salesperson. Although you can definitely contact either Dave or Jenny directly, most email communications should still be directed to northwesternuniversityteam@dell.com, as that email inbox is monitored by both Jenny and Dave, and also others on the Dell team (hardware, imaging, software, etc.).

Contracts We're Working On

Procurement and Payment Services (PPS) is always working to establish Preferred Vendor contracts that best serve the needs of all Northwestern departments and schools. These are a combination of new contracts and timely rebids of current contracts. For questions about these or other bids, please contact PPS at 847.491.8120 or procurement@northwestern.edu

  • Adobe Creative Cloud Renewal
  • Crashplan Contract Updates
  • Kivuto Cloud Renewal
  • School of Communication - CRM Software
  • Registrar’s Office - International Credential Evaluation, Articulation, Translation Services
  • Northwestern IT Data Center Switch Refresh
  • AV Vendor Master Service Agreements
  • Student Renter's Insurance
  • Life Safety Maintenance Program
  • Patent Prosecution/IP Legal Services
  • Laboratory Reference Testing
  • Uniform purchase program for Facilities staff (& possibly Housing)
  • Elevator Maintenance (FM)
  • Chiller Maintenance (FM)
  • Life/Safety Maintenance (FM)
  • Carpet and flooring
  • Grease trap cleaning
  • Signage
  • Computer recycling
  • Banking
  • Copier Management
  • IT Service Vendor Prequalification: AV Service Vendors
  • Printing prequalified list
  • Staffing prequalified list
  • Construction prequalified list

Sustainability Highlights

Celebrate Earth Day at the Inaugural Earth Day Fair

sustainNU and Northwestern commemorate Earth Day each year to increase awareness of environmental issues. This year the University will be hosting its first Earth Day Fair for the campus community on Tuesday, April 23 from 11:30 am to 2:30 pm in the Wildcat Room at the Norris University Center.

All on campus are invited to attend this inaugural Earth Day fair. The fair will offer an opportunity to learn about what the University, our student groups, and vendor partners are doing to make a difference and advance social justice and sustainability at Northwestern.

As an Environmental Protection Agency ENERGY STAR Partner, this celebration is a meaningful way to engage our campus community in critical climate issues. Earth Day celebrations commemorate the birth of the environmental movement. On April 22, 1970, almost fifty years ago, millions of Americans protested against issues causing pollution and environmental disasters, calling for a healthy and sustainable environment. By the end of that year, the first Earth Day had led to the creation of the United States Environmental Protection Agency and the passage of the Clean Air, Clean Water, and Endangered Species Acts.

We hope you will be able to stop by the Norris Center to celebrate this important national event.

Earth Hour - Power Down for Climate Action

The University will observe Earth Hour on Saturday, March 30 from 8:30 – 9:30 PM.  Earth Hour is a global event and symbolizes that each of us, working together, can make a positive impact on climate change. Learn more about how you can support sustainNU and create awareness around energy reduction on the sustainNU webpage >

Business Diversity Highlights

Local Supplier Selected for Dining Program
As a result of one of our Meet and Greet sessions introducing local businesses seeking opportunities to partner with our food service provider Compass Group, Garfield Produce is now providing microgreens to Northwestern dining halls.  Read the full Northwestern Now article >

Questions about Procurement Diversity? Contact Gwen Turner, Procurement Diversity Director, at gwendolyn.turner@northwestern.edu or 847.467.6333

Wildcard Advantage Spotlight & Employee Discounts

Wildcard Advantage Spotlight:

Wildcard Advantage Spotlight - Sparkl

logo imageSparkl is a Chicago based women owned business that provides mobile care wash services.  Sparkl uses no water and biodegradable products to clean the interior and exterior of your car.  Northwestern employees and students are offered a 20% discount on wash services.  Have your car washed while you are working, no need to move your car, Sparkl will come directly to you.  Go to SparklNow.com to download the app and purchase your services.  Please enter promo code WILDCAT to obtain your savings.

New Wildcard Advantage businesses:

Business Category Campus Discount/Offer
Deka Lash Beauty & Fitness EV 20% off products and services
Evanston Citgo Miscellaneous EV 10% off convenience store items
HEART Certified Auto Care
Automotive EV 50% off oil changes
Kilwins Evanston Food & Restaurants EV

10% off

RUNAWAY Fitness Beauty & Fitness CH
15% off
SideDoor Food & Restaurants CH 15% off
Stacked and Folded Food & Restaurants EV 10% off dine in
Studio RedLeaf Professional Services CH $99 Linkedin Headshot Special
Sugar Bliss Cake Boutique Food & Restaurants CH 10% off
Sweat Junkie Fitness Beauty & Fitness EV $10 single class
Visit the Wildcard Advantage Program website for the full list of participating businesses.

General Reminders

Some things to keep in mind for Spring 2019:

Spring 2019 Reminders

AK Scientific removed from NUFinancials

Please note that AK Scientific was recently added to the Federal debarred vendor list.  We have therefore removed them from NUFinancials and they are no longer available to order from.  If you have any questions, or need to look for an alternative supplier, please contact Procurement at procurement@northwestern.edu or 1.8120.

Northwestern Ergonomic Program

The Northwestern Ergonomic Program is designed to prevent and reduce work-related ergonomic strain. Risk Management offers ergonomic evaluation and training to prevent strains, and possible equipment recommendations and/or work practices to improve your health and comfort.  Contact Gwen Butler, Director of Environmental Health and Safety, for additional information or to schedule an ergonomic evaluation.  Evaluations are free and require supervisor approval.  Many of the items needed can be purchased from the following Preferred Vendors:

Did you know? Preferred Vendors for Office Furniture can provide more than just furniture

If you have an issue with your office furniture (such as a broken arm cap on your office chair), furniture repairs can be provided at either no cost or minimal cost (depending on damage and warranty), rather than having to purchase new.

  • They can provide ancillary items in your area such as task lighting, rugs, or artwork?
  • They can recommend workplace solutions such as assessing your current office space to see if there is a way to reconfigure the space while utilizing the existing furniture?
  • They can provide solutions for ergonomic needs?

Contact

Modifying Supplier Information - To ADD or UPDATE address?

When requesting to edit supplier address information there is a choice to make – are you adding or updating an address?  The difference is the following:

  • ADDING1 an address keeps the other address(es) as is and ADDS another address to the existing supplier information.
  • Editing or UPDATING2 an address changes the existing address to the new address.  Individuals have ONE address - request an UPDATE, never an ADD.
screenshot of NUFinancials supplier portal

Questions? Call the Vendor File Management team at 847.491.4707 or email vendorprocessing@northwestern.edu

Purchase Order Change Request Tips
Departments and schools are able to edit their POs using the ‘Add/Update POs' page in NUFinancials. Cancel or Close requests are submitted using the ‘PO Change Request Form’. Below are helpful hints to keep in mind while completing a change, or submitting a cancel or close request:

  • Attachments – Attachments can be added to your PO through the ‘Add/Update POs’ page. Please review the training guide provided below for additional information. 

  • PO Change Dispatch – If you would like the revised version of your PO resent to the supplier, please note the request as comment in the ‘Reason for Change’ box or as a PO Header Comment. Be sure to include the fax number or email address you would like the PO sent to (if different than what’s listed on the supplier’s profile in NUFinancials).

  • PO Change Send Back – For approvers, if you deny a PO Change Request, include your name and phone number in the Approver Comments box. This information helps the submitter quickly identify the approver who reviewed the change.

Visit myHR Learn to view the comprehensive Change, Cancel, Close a Purchase Order job-aid. For assistance with these processes, contact the Northwestern IT Help Desk at 1.4357 or consultant@northwestern.edu.