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Current News

This page provides procurement-related news including featured stories from our Dollars & Sense newsletter, current updates related to our Preferred Vendors, and upcoming events. You can also view News Stories By Year or view Back Issues of our newsletter for more information. 

Featured Stories

Regular Features

New Contracts

Procurement and Payment Services (PPS) conducts many Invitations to Bid to establish contracts for use by departments and schools. These contracts may be for use by all departments and schools, which are Preferred Vendors, or they may be contracts for use by specific departments and schools. Contracts are established based on the results of a formal, competitive Invitation to Bid process. See the Preferred Vendor List for more information on all vendor contracts.

Recent Contracts Established by PPS
  • Chartered Transportation
    • If your department is in need of chartered transportation services, we strongly encourage you to work with the Office of Transportation and Parking to make arrangements. Visit the Transportation and Parking webpage for full information, including how to make a reservation.  Procurement recently worked with the Office of Transportation and Parking to establish new contracts with several providers that they can get quotes from for individual events.
  • The Certification and Testing of Containment and Safety Equipment – CEPro Inc.
    • Over the past six months, Procurement and Payment Services has been engaged in an ITB with The Office of Research Safety, Center for Comparative Medicine, Facilities Management and Risk Management in an effort to streamline the management of certifying and testing laboratory safety equipment on both Chicago and Evanston campuses. The result of this cross-departmental effort combines the services of two separate contractors under a single service provider – CEPro Inc. CEPro not only offered all the services required in the ITB, but demonstrated an advanced ability to record and analyze data, increase service levels, demonstrated innovation, and adhere to regulatory commitment that Northwestern requires. Pricing was also very competitive. Northwestern University is in the beginning stages of transitioning the services to CEPro and expects the transition to be fully implemented on September 1, 2021.
  •  Inspection & Maintenance of Overhead Cranes, Hoists and Rigging Equipment.
    • In conjunction with Facilities and the Office of Risk Management, Purchasing underwent a bid process and awarded a Preferred Vendor Contract to Sievert Crane & Hoist. Sievert will conduct the annual inspections (and repairs, if necessary) of the overhead cranes, hoists and related equipment at various locations on campus, to ensure Northwestern is in compliance with OSHA safety requirements.
  • Northwestern IT Switchboard RFQ (SAI Advanced Power Solutions)
  • Northwestern IT STS & PDU RFQ (LayerZero)
  • Northwestern IT Busway RFP (E+I Engineering Group)
  • Awarded contract for Paid Media for Kellogg to Arcalea
  • Participated in ITB with E&I to establish a new contract with Complete Books

Existing Contract Updates

Updates to existing contracts established by Procurement and Payment Services (PPS) may include new contact information for dedicated representatives, service updates, and newly available products. For questions about these updates, please view the individual vendor pages on the Preferred Vendor List or contact PPS at 847.491.8120 or procurement@northwestern.edu.  

Recent Changes Made to Contracts Established by PPS

Digi-Key Shipping & Pricing Update

Northwestern end users should make sure to place all Digi-Key orders through iBuyNU whenever possible. Northwestern’s contract with Digi-Key offers a 10 percent discount for most items and free shipping on most orders, when orders are placed through iBuyNU. Non-catalog or Corporate Card orders placed outside of iBuyNU do not qualify for free shipping, and may not be discounted as heavily, therefore it is important to place Digi-Key orders through iBuyNU when possible.

REACH Media Network Contract Extension

The existing agreement between Northwestern and REACH Media Network has been extended for another year. As a reminder, REACH Media Network is Northwestern’s Preferred Vendor for digital signage software, which can display customized marketing information and content to television monitors throughout both NU campuses. In addition, customizable widgets allow for integration with things such as time/weather, maps (including the CTA Bus Tracker), sports scores, social media accounts, websites and emergency notifications. See the REACH Media Network Preferred Vendor page for additional information.

LinkedIn Learning Contract Extension

The existing agreement between Northwestern and LinkedIn Learning (formerly Lynda.com) has been extended for an additional three years. The courses on LinkedIn Learning will continue to be offered to the entire Northwestern community free of change, thanks to a funding partnership between the Office of Human Resources, Northwestern IT and the Northwestern School of Professional Studies. Please see the Office of Human Resources LinkedIn Learning page for additional information.

Contracts We're Working On

Procurement and Payment Services (PPS) is always working to establish Preferred Vendor contracts that best serve the needs of all Northwestern departments and schools. These are a combination of new contracts and timely rebids of current contracts. For questions about these or other bids, please contact PPS at 847.491.8120 or procurement@northwestern.edu.

  • NUIT ACD Software
  • NUIT Auto-Attendant Replacement Solution
  • NUIT Data Center Storage
  • Website Development Invitation to Bid for Medill
  • Working with Global Marketing to issue an ITB to establish a prequalified list of preferred vendors for Website Development
  • Working with HR to issue an ITB to refresh our prequalified list of preferred vendors for Staffing
  • Working with Facilities to establish a contract for a new Utility Bill Management System
  • ITB to establish a new Pest Control contract (rebid)
  • ITB to establish new contracts for Relocation and Household Moves (rebid)
  • ITB to establish a new Internal Campus Move contract (rebid)

Wildcard Advantage Employee Discounts

New Wildcard Advantage businesses:
Business Category Campus Discount/Offer

stumble & relish

Books, Cards & Gifts EV 5% off in-store purchases

Madison Grace

Clothing, accessories, and jewelry boutique EV 10% off 2 or more full price items with Wildcard

Prairie Moon

Food & Restaurants EV Free delivery and 10% off with coupon "Wildcard" at checkout

Smile Suite Orthodontics

Health Care EV 15% off of comprehensive orthodontic services

spiritspyn

Beauty & Fitness EV 10% off

Lets Roam

Entertainment CH 25% off

Pasta Luna

Food & Restaurants EV 10% off

Semilla's Latin Kitchen & Wine Bar

Food & Restaurants CH 10% off

RMS MOVERS

One month free storage CH One month free storage
Lash Squared Beauty & Fitness EV 10% off
Complete Chiropractic and Rehab

One month free storage

, Health Care
EV Initial Consultation, Examination, and Xrays for $20
Local Foods Food & Restaurants EV $10 First Order of $75 or more
Jennifer's Edibles Food & Restaurants EV 10% off
Winning Smile Dental Group Professional Services, Health Care EV 15% off dental services
Eggsperience Express Cafe Food & Restaurants EV 10% off
Quality Alteration and Tailoring Co. Professional Services EV 10% off
Office Depot OfficeMax Office Supplies & Professional Services EV
20% off in-store office supplies, includes ink and toner
Al's Deli Food & Restaurants EV

5% off food purchases

Howard Auto Body Automotive EV 10% discount on all repairs up to $300. Every 5th oil change is free
Kids STEM Studio Arts, Crafts, Hobbies EV 10% off classes, campus and birthday parties
Philz Coffee Food & Restaurants EV 10% off in-store beverage orders (not applicable for mobile orders or food)
Visit the Wildcard Advantage Program website for the full list of participating businesses.

General Updates

 

Summer 2021 Updates

PPS Staffing Updates

Congratulations to the following PPS staff who were recently promoted:

  •  Reggie Lee has been promoted to Manager of Logistics. Reggie was previously the manager of the PPS Tech/Hogan dock operation in Evanston. He will oversee all dock operations, mail services and the lab gas program on both campuses.
  • Keith Paddy has been promoted to the newly created Director of Service Delivery and Special Projects in PPS. Keith was previously our eProcurement Manager. He will now oversee e-Procurement, the PPS business office, which handles all central bill programs for several of our preferred vendors, and our newly created customer service team (currently still in development).
  • Gary Ernsteen has been named the Manager of Accounts Payable. Gary was previously serving in this role on an interim basis after Guy Wilson retired.
  • We will be highlighting other PPS staff in future newsletters.

Egencia Group Reservations

Egencia is now offering Northwestern Group and Meeting coordination services. Group lodging, group travel, meetings and other add-ons, such as project management or registration pages, can be ordered through Egencia. To learn more about these new services, please review the Egenica brochure.

Subscribe to New PPS Listserv

Procurement and Payment Services now communicates important information via a new Listserv. The Listserv will be used to email subscribers information in-between our quarterly Dollars & Sense Newsletter. Visit our webpage for more information, including how to subscribe.  

Open Lab Sessions

Join us for a monthly virtual Procurement and Payment Services Open Lab Session! Visit our website for more information, including access to the meeting link.