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Current News

This page provides procurement-related news including featured stories from our Dollars & Sense newsletter, current updates related to our Preferred Vendors, and upcoming events. You can also view News Stories By Year or view Back Issues of our newsletter for more information. 

Featured Stories

Regular Features

New Contracts

Procurement and Payment Services (PPS) conducts many Invitations to Bid to establish contracts for use by departments and schools. These contracts may be for use by all departments and schools, which are Preferred Vendors, or they may be contracts for use by specific departments and schools. Contracts are established based on the results of a formal, competitive Invitation to Bid process. See the Preferred Vendor List for more information on all vendor contracts.

Recent Contracts Established by PPS
  • School of Professional Studies market resources
  • Via Safe Ride
  • OCM dorm room supplies
  • Uniforms & Workwear Apparel Rental Service

New Printing Contracts

Procurement and Payment Services recently completed a competitive bid for Printing Services.  The Committee consisted of a diverse group of University professionals with considerable expertise across multiple departments and schools. The result of the bid is a Pre-Qualified program with contracts awarded to 12 vendors.

These vendors are considered the top performers in terms of expertise, service, equipment, pricing, and the ability to service the diverse needs of the University.  The number of contractors in the program will cover the wide range of printing services required by departments and schools while allowing projects to continue to be bid amongst the Pre-Qualified contractors.  It’s estimated these contracts could yield between a 5%-10% savings. The vendors awarded are listed in the online Preferred Vendor List, which also includes a Printing Chart to assist the University community with printing needs. Visit our Printers webpage for more information.

New translation vendor (Multilingual connections)

PPS recently established a non-exclusive pricing agreement with Multilingual Connections.  They are a well respected vendor with a national reputation that provides a wide variety of Translating, Transcribing, Editing, Subtitling, Captioning, etc. services.  They also happen to be headquartered in Evanston.  Please visit the Preferred Vendor List for more information.

Existing Contract Updates

Updates to existing contracts established by Procurement and Payment Services (PPS) may include new contact information for dedicated representatives, service updates, and newly available products. For questions about these updates, please view the individual vendor pages on the Preferred Vendor List or contact PPS at 847.491.8120 or procurement@northwestern.edu.  

Recent Changes Made to Contracts Established by PPS

Chicago Fitness Program - Fitness Formula Club

The Chicago Fitness Program Membership has a partnership with Fitness Formula Clubs (FFC). On August 1, 2020 a new program was launched with FFC. With the new program, we have implemented a more efficient process in managing our partnership with FFC and your membership. The new program also introduces the following new fee structure, which can be accessed by ALL faculty and staff on both campuses as well as students on the Chicago campus:

Annual membership costs:

  • Northwestern Full-time Student on the Chicago campus
    $50 enrollment fee (one time, new members only)
    $23 per month
  • Northwestern Part-time Student, McGaw- Paid Resident, Fellow or Post doc, OLLI Member on the Chicago campus
    $50 enrollment fee (one time, new members only)
    $36 per month
  • Northwestern-paid Employee, Fellow, or Post Doc
    $50 enrollment fee (one time, new members only)
    $60 per month

Note: Spouse’s and Same-Gender Partners pay similar enrollment and membership fees as the primary member.

Visit the Chicago Fitness and Recreation webpage for more information about this offer. Those interested will enroll directly with FFC and arrange to pay FFC directly on a monthly basis.  For questions, contact Salem Marrougi at s-marrougi@northwestern.edu.

Document Imaging Agreements Extended

The existing Preferred Vendor agreements with Datamation and Databank IMX have both been extended for another year. These vendors both offer a variety of services related to electronic imaging and storage of physical documents. Each vendor has different pricing for their various services, but both are highly qualified and capable of completion all projects, large or small. Departments or schools are encouraged to contact both vendors for quotes prior to commencing any large project.

DriveSavers Agreement Extended

The existing Preferred Vendor agreement with DriveSavers has been extended for another year. DriveSavers offers secure and safe recovery of data from standard and SSD hard drives, USB flash memory, and micro SD cards. Please see the DriveSavers Preferred Vendor page for pricing and ordering instructions.

Tier 1 Computer List Updates

Procurement & Payment Services is currently working with both Lenovo (CDWG) and Dell to update the Tier 1 units (the items for which Northwestern receives the highest discount) in iBuyNU to reflect updated specs, including new next-generation Intel processors. Some of the new units are already live, with additional models forthcoming. Please see the CDWG and Dell catalogs in iBuyNU to view the updated units.

Contracts We're Working On

Procurement and Payment Services (PPS) is always working to establish Preferred Vendor contracts that best serve the needs of all Northwestern departments and schools. These are a combination of new contracts and timely rebids of current contracts. For questions about these or other bids, please contact PPS at 847.491.8120 or procurement@northwestern.edu.

  • Northwestern IT Campus Networking Hardware
  • School of Professional Studies CRM Software
  • School of Professional Studies Texting Software
  • Online Compliance Software Training Platform
  • HR Timekeeping Software
  • Temp Staffing
  • Hotels
  • Copier Management Program
  • Pricing agreement with Uline
  • Pricing agreement with Digikey
  • Life Safety Maintenance of Water-Based Systems
  • DMP Systems
  • Chiller Maintenance

Sustainability Highlight

New Paper Pricing

To strengthen our suitability goals, Procurement has recently negotiated improved pricing on recycled paper with Northwestern’s preferred office supply vendor Office Depot OfficeMax. Read the full article to learn more about Boise Aspen multi-use recycled copy paper.

Wildcard Advantage Employee Discounts

New Wildcard Advantage businesses:
Business Category Campus Discount/Offer
Lash Squared Beauty & Fitness EV 10% off
Complete Chiropractic and Rehab Professional Services, Health Care EV Initial Consultation, Examination, and Xrays for $20
Local Foods Food & Restaurants EV $10 First Order of $75 or more
Jennifer's Edibles Food & Restaurants EV 10% off
Winning Smile Dental Group Professional Services, Health Care EV 15% off dental services
Eggsperience Express Cafe Food & Restaurants EV 10% off
Quality Alteration and Tailoring Co. Professional Services EV 10% off
Office Depot OfficeMax Office Supplies & Professional Services EV
20% off in-store office supplies, includes ink and toner
Al's Deli Food & Restaurants EV

5% off food purchases

Howard Auto Body Automotive EV 10% discount on all repairs up to $300. Every 5th oil change is free
Kids STEM Studio Arts, Crafts, Hobbies EV 10% off classes, campus and birthday parties
Philz Coffee Food & Restaurants EV 10% off in-store beverage orders (not applicable for mobile orders or food)
Visit the Wildcard Advantage Program website for the full list of participating businesses.

Travel Related

Travel Program Update

Expectations for Travel

The University has shared COVID-19 community expectations, including expectations for travel. Please review the requirements and considerations on the COVID-19 and Campus Updates website.

 

General Reminders

Some things to keep in mind for Summer 2020:

Summer 2020 Reminders

Home Office Personal Purchases

Looking to purchase furniture for your home office? Our office furniture Preferred Vendors can provide a variety of work from home products including chairs, desks, height adjustable desks, and task lighting. 

Please reach out to any one of our office furniture representatives for more information on the personal purchase program. They can work within your budget to meet your needs, and you can easily pay via your personal credit card.

Home Address Temporary Ship to Codes

If absolutely necessary, to foster remote work transition, we are allowing for limited shipping to faculty and staff home addresses until Northwestern's essential operations directive ends. Purchase orders can be directed to a home address by submitting a request for a new “ship to” code. We ask that you use discretion when utilizing this, and require that a supervisor approve these changes. Please be sure to contact your local IT team in advance if you are needing to purchase a new or replacement computer for work. Do not contact suppliers directly to request an address update – the address must be reflected on the purchase order through an official ship-to code.

For questions about ship to codes, contact Procurement at procurement@northwestern.edu.

New PPS Coronavirus/COVID-19 Updates Webpage

Procurement and Payment Services has created a new webpage to share Coronavirus/COVID-19 the latest news, updates, and information related to PPS functions.