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Current News

This page provides procurement-related news including featured stories from our Dollars & Sense newsletter, current updates related to our Preferred Vendors, and upcoming events. You can also view News Stories By Year or view Back Issues of our newsletter for more information. 

Featured Stories

Regular Features

New Contracts

Procurement and Payment Services (PPS) conducts many Invitations to Bid to establish contracts for use by departments and schools. These contracts may be for use by all departments and schools, which are Preferred Vendors, or they may be contracts for use by specific departments and schools. Contracts are established based on the results of a formal, competitive Invitation to Bid process. See the Preferred Vendor List for more information on all vendor contracts.

Recent Contracts Established by PPS

Hazardous Waste Management Heritage Environmental
Over the past twelve months, PPS has been engaged in an Invitation to Bid (ITB) to streamline the management and disposal of hazardous, bio-hazardous, and universal waste across all campus locations.  The Office of Research Safety, Risk Management, Facilities Management, and sustainNU were fully engaged and participated in the bid process. The result of this cross-departmental effort combined the services of three separate contractors under one singular service provider, Heritage Environmental.  Heritage not only offered all services required in the ITB, but demonstrated the attention to detail, varying service levels, innovation, sustainable R&D, and the regulatory protocol commitment Northwestern requires.

For questions about this contract please contact Julie Maul, Procurement Administrator, at 847.491.5321. 

Additional Contracts, by Office
  • Global Marketing – Conductor SEO
  • Human Resources – Background Checks
  • FM – Reverse Osmosis Operation and Maintenance 
  • FM – Water Treatment Systems
  • Northwestern IT – Senturus Tableau BI Connector
  • Northwestern IT – Runner Technologies "Clean Address" Address Validation Software
  • Northwestern IT – Bitglass Security Software
  • Northwestern IT – PerfectForms Cloud-based Workflow Software
  • sustainNU – Energy Management Information System

Changes to Existing Contracts

Updates to existing contracts established by Procurement and Payment Services (PPS) may include new contact information for dedicated representatives, service updates, and newly available products. For questions about these updates, please view the individual vendor pages on the Preferred Vendor List or contact PPS at 847.491.8120 or  

Recent Changes Made to Contracts Established by PPS

New B&H Account Representative
B&H Photo-Video has assigned a new contract representative to Northwestern. Eli Lebowicz can be reached at or 800.947.8003, extension 7744.

Take Advantage of Better Chicago Hotel Rates for 2018
2018 rates for the downtown Chicago hotels are better than ever. Rates for the Warwick Allerton have stayed the same as 2017, and the Peninsula, Hyatt Mag Mile, and Cambria have offered some rates that are even lower than 2017. DoubleTree and Omni 2018 rates are either the same as 2017 or only slightly increased.

View these new rates on the Hotels section of the Preferred Vendor List. For questions, contact the listed hotel representative or Betsy CostelloProcurement Administrator, at 847.467.0590.

Contracts We're Working On

Procurement and Payment Services (PPS) is always working to establish Preferred Vendor contracts that best serve the needs of all Northwestern departments and schools. These are a combination of new contracts and timely rebids of current contracts. For questions about these or other bids, please contact PPS at 847.491.8120 or 

  • Food service
  • Overhead door maintenance
  • Carpet and flooring
  • Shredding services
  • Grease trap cleaning
  • Messenger service
  • Signage
  • Computer recycling
  • Regalia caps and gowns
  • Bookstore
  • Travel Services
  • Banking
  • Copier Management
  • IT services prequalified list
  • Printing prequalified list
  • Staffing prequalified list
  • Construction prequalified list

Sustainability Highlights

Solidifying its commitment to mitigating climate change, Northwestern has released its inaugural Strategic Sustainability Plan (2017-2021). Visit sustainNU to learn more about this exciting plan.

Wildcard Advantage Updates & Employee Discounts

New Wildcard Advantage businesses for Spring 2018:

Business Category Campus Discount/Offer
Cultivate Urban Rainforest & Gallery Arts, Crafts, & Hobbies EV 10% off most items
(employees only)
Automotive EV + CH Discounted rates
Sparkl Automotive EV

20% off on-site car washes 

(employees only)
Automotive EV + CH Preferred pricing
Electrolysis For You Beauty & Fitness EV 20% off appointments in first month
Seven Star Wellness Beauty & Fitness CH $15 off
Kovet Boutique Clothing & Accessories EV 10% off
Patagonia – Magnificent Mile & Lincoln Park Clothing & Accessories CH 20% off
Timberland Clothing & Accessories EV + CH 20% off 
UNiDAYS Clothing & Accessories EV + CH Offers vary
The Wall Street Journal Entertainment & Museums EV + CH Free membership
Cooked Food & Restaurants EV + CH 10% off meal delivery
Furious Spoon Food & Restaurants EV 15% off
Hearth Restaurant Food & Restaurants EV 15% off bill during Sunday Brunch
Leona's Pizzeria & Restaurant Food & Restaurants CH 15% off
Ovo Frito Cafe Food & Restaurants EV 10% off
Patisserie Coralie Food & Restaurants EV 10% off
Sam's Club
(students only)
Food & Restaurants EV + CH $25 gift card with purchase of $45 Collegiate Membership
Sushi Burrito Food & Restaurants EV 10% off
Z Breakfast Club Food & Restaurants EV 10% off
be better acupuncture Health Care EV First visit: $100; follow-up visits: $80
Custom Eyes Health Care EV 20% off of prescription eyewear and sunglasses
Divine Creative Synergy Health Care EV 10% off Reiki and aromatherapy 
Bozzuto Management Home Furnishings & Maintenance CH Waived admin fee and free club room rental
HUBBARD221 by Bozzuto Home Furnishings & Maintenance CH Waived admin and application fee
312 Elements Headshot Photography Professional Services EV + CH 50% off Essential Headshot package
Illinois Advocates Professional Services EV + CH 30% off
Mike Sansone Photography Professional Services EV + CH 30% off headshot session
Robinson Rental Professional Services EV Up to 75% off move-in fee
Freehand Chicago Hotel Travel Supplies & Services CH Discounted rates
Megabus Travel Supplies & Services CH $5 off any ticket


General Reminders

Some things to keep in mind as we approach Spring 2018:

Reminders & Helpful Hints

Save Time and Money by Using Preferred Vendors and iBuyNU
We encourage you to use established Preferred Vendors to get more bang for your budget bucks. There are Preferred Vendors for a wide variety of goods and services such as Electronics, Catering, Hotels, Lab Equipment, Furniture, Office Supplies, Promotional Products, Relocation Services, Software, and more. These vendors already have negotiated discounted pricing and they are familiar with Northwestern policies and procedures. Each vendor also has a dedicated representative handling Northwestern's account who is able to assist whenever needed. The list of Preferred Vendors can be found on the online Preferred Vendor List. For any questions regarding Preferred Vendors, contact our Procurement team at 847.491.8120 or

Siteimprove Campus Agreement
Procurement and Payment Services (PPS) and Global Marketing and Communications have recently finalized a campus-wide agreement with Siteimprove for its Content Suite software. This software can help identify broken links, misspellings, and web accessibility (ADA and WCAG) problems within Northwestern webpages and can also help with SEO and policy issues. Departments and schools will be able to use the software at no charge to check an unlimited number of webpages.

Please contact Global Marketing's Web Communications team regarding a demo of the software and how to register for access to the tool. For any questions, contact PPS at 847.491.8120 or

Helpful Hints and Reminders When Arranging Moving Services
Moving season is upon us! Be sure to review Northwestern's updated Household Goods Move Process and Best Practices when you need to arrange moving services for new faculty and staff.  

WebEx Available at No Cost
WebEx audio and video conferencing is now available at no cost to students, faculty, and staff. WebEx is a cloud-based meeting tool for hosting and attending online meetings. Meeting participants are able to join the meeting via smartphone, tablet, computer, or telephone. For more information, visit the WebEx section of the Northwestern IT website.