Preferred Vendors are those that have been awarded a contract by Purchasing and Strategic Sourcing for use by all departments and schools. We strongly encourage departments and schools to use Preferred Vendors.
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Preferred Vendor relationships are established one of two ways:
A contract is established based on the results of a formal competitive bid process managed by Purchasing and Strategic Sourcing.
- Current providers of these products/services on campus are among those invited to submit a proposal.
- Department/school representatives (some of your peers) are involved in the evaluation and decision making process.
- The vendor(s) that are awarded contracts are determined to represent the best overall value to the University.
A pricing agreement is established based on a negotiation between Purchasing and Strategic Sourcing and the vendor.
- Typically these agreements are established because it has been determined to be in the best interest of the University to establish a relationship with these vendors.
- Some of the reasons are that there is a strong University preference for the product or service offered by a particular vendor, the product or service needed is proprietary, unique, or exclusive in nature, the individual amount per transaction may be very low, etc.