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Contracts and Bid Opportunities

Current Contracts (Products and Services)

Procurement and Payment Services has established contracts with vendors for a variety of products and services. See our Contract List (doc) for a full list of current contracts and contract periods.

Please contact the associated Procurement Administrator if you are interested in being on the bid list for a particular product or service in the future.

Pre-Qualified Contractors (Construction)

Procurement and Payment Services has established agreements and secured insurance documentation with a number of construction contractors for use by Facilities Management. The Pre-Qualified Contractor List (doc) can also be utilized by General Contractors working with Northwestern who may have sub-contracting needs.

FM Pre-Qualified Vendors (PQV) are those that have been awarded a master contract by PPS for use by Facilities Management Operations (such as Painting, HVAC, Engineering/Architectural Services, Electrical, Plumbing, etc.).  These contracts are established based on the results of a formal, competitive pre-screening process, usually conducted annually.  Vendors that are awarded contracts may then be provided with an opportunity to bid on individual construction projects over $10,000. 

For FM related projects, contractors or consultants interested in doing business with the University can fill out the Construction Vendor Information Form  (external link).  Please note that submitting this form does not automatically make you a FM PQV.

Construction projects are handled by NU Facilities Management Operations and Design & Construction.  You may find project information on their website:

Please contact Laura Norton with any questions regarding pre-qualified contractors.

Current Invitations to Bid (ITB)

If you are interested in submitting a bid for a current ITB, please contact the Procurement Administrator listed for that particular product or service.

  • No current ITBs

Current Requests for Quotes (RFQ)

If you are interested in submitting a quote for a current RFQ, please download the RFQ Response Sheet if available or contact the Procurement Administrator listed below for the product or service.   If there is a response sheet available, please fill out and submit to

  • No current RFQs

Upcoming Bid Opportunities

Below is a forecast of goods/services that Procurement and Payment Services expects to bid out in the coming years. Please be advised the scheduling of these bids is subject to change based on the priorities of the University. For questions regarding upcoming bid opportunities, contact Procurement and Payment Services via email or at 847-491-8120.

FY 2023

  • MRO (Materials, Repair, Operations)
  • Document Destruction/Shredding Services
  • Hotels
  • Construction Service Providers
  • Professional Services
    • Marketing/Communications
    • Training Providers
    • Change Management Consultants
  • Janitorial Products
  • Computer Recycling Service
  • Copy Center Service
  • Office Supplies
  • Overhead Door Maintenance and Service
  • Facilities Management Agreement (Chicago Mail Room, Rubloff Dock)
  • Carpet/Flooring
  • Window Treatments
  • Event Rentals
  • Residence Hall Furniture
  • Grease Trap Cleaning and Maintenance
  • Cold Beverages (includes c-stores, vending, athletics)
  • Banking
  • Professional Services
    • Marketing/Communications
    • Training Providers
    • Change Management Consultants
    • Signage

FY 2024

  • Messenger Service
  • Bookstore Management Services
  • Temp Staff Services
  • Elevator Maintenance


Procurement and Payment Services