The Vendor Expo is the only on-campus event that specifically promotes our Preferred Vendors and presents the most meaningful opportunities to connect with our campus community. Vendors are included by invitation only by Procurement and Payment Services. This event provides vendors the chance to share information and ideas on products and services provided, showcase new offerings, establish buyer relationships and strengthen existing ones.
Hundreds of faculty and staff attend our Vendor Expo, creating the perfect place for vendors and Northwestern end-users to meet one-on-one to exchange ideas and discuss solutions.
2025 Preferred Vendor and Business and Finance Expo
This year, in addition to our Preferred Vendors, Business and Finance units will be available to answer questions from faculty and staff relating to fiscal year end, Procurement and Payment Services, Financial Operations, Budget and Planning, and Accounting Services for Research and Sponsored Programs (ASRSP).
Evanston Campus
Tuesday, August 5, 2025
Featuring Preferred Vendors and Business and Finance units
10 a.m.–3 p.m.
Norris University Center, 2nd Floor
1999 Campus Drive, Evanston, Illinois
Featuring Preferred Lab Vendors
10 a.m.–3 p.m.
Pancoe Pavilion, 2nd Floor
2200 Campus Drive, Evanston, Illinois
Informative Presentation Schedule
Presentations will be led by both vendors and University departments on key topics.
Presentation times at Norris and Pancoe
| Time |
Norris: Rock Room |
Norris: Armadillo Room |
Pancoe: Auditorium |
| 10 - 10:20 a.m. |
We All Come Together – Northwestern's Financial Statements |
|
|
| 10:30 - 10:50 a.m. |
|
Journal Processing & Financial Structure |
|
| 11 - 11:20 a.m. |
Fiscal Year End Q&A |
Gifts & Endowments 101 |
|
| 11:30 - 11:50 a.m. |
|
Corporate Card |
|
| Noon - 12:20 p.m. |
|
|
|
| 12:30 - 12:50 p.m. |
|
Travel Services: Key Travel |
|
| 1 - 1:20 p.m. |
Transition of Apple Products to CDWG (Apple and CDWG-led) |
|
Review of Fisher Stockroom Purchasing Process (presentation slides available) |
| 1:30 - 1:50 p.m. |
|
Procure to Pay Updates (presentation slides available) |
|
| 2 - 2:20 p.m. |
Fundriver Reporting & New Department Module |
|
|
| 2:30 - 3 p.m. |
Fiscal Year End Q&A |
Depository Services |
|
Information for Vendors
Registration
Details are being developed, including registration fees, that will be shared in the invite sent to Preferred Vendors by email. One table with two chairs will be available for vendors. The registration fee will cover: one table, one lunch, one parking pass. Vendors will be able to bring one additional guest and can purchase an additional lunch and parking pass.
Parking
Public pay-on-site parking is available in parking garages near each Expo location. Participating vendors will be provided with one parking pass, included in the price of registration.
- Evanston:
- North campus parking garage, located at 2311 North Campus Drive
- South campus parking garage, located at 1847 Campus Drive
Reference the Northwestern Evanston Parking Map for more information.
Electric Outlets
Electric outlets are extremely limited. Electricity will only be provided upon request during registration, on an as-needed basis. To make a request, please contact procurement@northwestern.edu.
Lunch
Lunch will be provided for participating vendors and one lunch is included in the price of registration.
Table Linen
Vendors will need to bring their own table linen. The linen should cover a standard 6' table. Procurement will not have any linens on site.
Additional Information
For more information regarding exhibit displays, logo usage, Wi-Fi access, and more, please check back to reference our vendor guide. For immediate questions, contact procurement@northwestern.edu.
2025 Participating Vendors
Lab Vendors: Pancoe Pavilion, 2nd Floor
- Airgas
- Cell Signaling Technology
- DOT Scientific
- Fisher Scientific
- Henry Schein
- Integrated DNA Technology
- MilliporeSigma
- Morgan Services Inc.
- New England Biolabs
- Promega
- Qiagen
- Stemcell Technologies
- Takara Bio
All Other Vendors: Norris University Center, Louis Room
- Books
- Catering
- Amazing Edibles
- Catered by Design
- Catering by Michaels
- Food for Thought
- Jewell Events
- Limelight Catering
- Coffee Services
- Computers
- Data Imaging
- Databank IMX
- Datamation Imaging Services
- Digital Signage
- Electronics
- Food Service
- Hotels
- Club Quarters
- Graduate Hotel
- Hilton Garden Inn Chicago North Shore/Evanston
- Hilton Orrington
- Holiday Inn - Evanston
- Hotel Saint Clair
- Hyatt Centric Chicago Magnificent Mile
- Hyatt House Evanston
- Omni Chicago Hotel
- The Peninsula Chicago
- Warwick Allerton
- HVAC Supply
- Language Related Services
- Mobile Communications
- Moving and Relocation
- Office Supplies
- Printing
- Promotional Products
- 4imprint
- Club Colors
- Corporate Imaging Concepts
- Overture Promotions
- Travel Services
- Enterprise Rent-A-Car
- Travel 100 Group
- Key Travel
- United Airlines
- Water Bottled and Filtration Units
- Ready Refresh, Primo Brands