Invoice Procedure Reminders
July 25, 2025
Invoices for purchase orders placed through iBuyNU are submitted to Northwestern automatically once the items are delivered. If the invoice and PUR match, payment is made automatically, no receipt in NUFinancials is required.
Invoices for non-catalog orders must be submitted to invoicesonly@northwestern.edu. Vendors are instructed to submit them directly; if the PUR is $5,000 or more, the department will need to enter a receipt in NUFinancials before payment is issued. If a vendor sends an invoice to a department or school directly, the department or school must submit the invoice to invoiceonly@northwestern.edu for processing.
Also, please remember that if invoices submitted through invoicesonly@northwestern.edu cannot be paid (no PUR in NUFinancials, PO and invoice amount do not match, chart string is closed, etc.), the invoice will be sent to a department contact via email with instructions on what to do. Please make sure you follow these instructions so the invoice can get paid.