HUMAN RESOURCES

Forms

Below are forms to bring with you to our HR offices upon starting a position, and additional steps you'll need to review and complete prior to your arrival on campus. 

• Personal Data Form
• Federal & State Tax Forms
  
  • For Foreign Nationals, please visit the Tax Information for Foreign Nationals Page
• Complete I-9 Section 1 of the employment verification by going to the I-9 Service Center and following the instructions for new employees.
  • Please select your School/Area and Department/Center that corresponds with your offer letter on the I-9 Service Center page.
  • Remember to bring acceptable documentation with you on your first day to complete section 2.

***Please note: If you will not be physically present at Northwestern by your third day of employment to provide original documentation for I-9 Section 2, please follow the steps for using a remote agent. 

System Access

• Activate your NetID (your electronic identity at Northwestern)

Parking and transit

• If interested in a monthly parking permit, please visit the parking website for more information
• Campus Maps for Evanston & Chicago

We encourage new employees and their managers to download the Onboarding Checklist for a successful transition into your new role. Please review the following information regarding necessary paperwork completion for your first day. 

Payroll forms

New hires requiring assistance with submitting HR Payroll Forms and completing the I9-Section 2 portion may visit our HR offices during the following hours: 

• Evanston HR Payroll Office: 720 University Place, 2nd Floor, Evanston, IL 
  • Tuesdays, between 12:00 P.M. - 4:00 P.M.
  • Fridays, between 9:00 A.M. - 4:00 P.M.
• Chicago Office of Human Resources: 710 North Lake Shore Drive, 8th Floor, Chicago, IL 
  • Wednesdays, between 9:00 A.M.- 11:00 A.M.

***Please note: If you will not be physically present at Northwestern by your third day of employment to provide original documentation for I-9 Section 2, please follow the steps for using a remote agent. 

If hiring managers or new hires have questions and need to speak with Talent Acquisition, please email HRTA@northwestern.edu or call 312-503-8481 for assistance.

Identity cards and accounts

• Obtain a  WildCARD .Your employee ID number and a photo ID are required.
  • In person services are temporarily being offered on Wednesdays only, between 10:00 A.M.- 2:00 P.M. on both the Evanston and Chicago Campuses

As you settle in to your new position, please take the time to attend the following in-person sessions and complete the online modules.

Orientations and training

In-Person Sessions

• Find a date and attend New Employee Orientation Part 1 – Benefits Session  (For Evanston campus Only)
  • For reference, download the Employee Benefits presentation. 
• Register for New Employee Orientation Part 2  and attend within 90 days of starting

Online Modules

• Find a date and register online for New Employee Orientation Part 1 – Benefits Session (For Chicago campus only)
• View New Employee Orientation within 30 days of starting
• Harassment and Discrimination Prevention
  • An email will be sent within your first few weeks inviting you to the online course, which must be completed within 30 days of receipt
• Safe Campus
  • An email will be sent from myHR Learn inviting staff to complete the course within 30 days of receipt
• Introduction to University Business Processes

Visit Learn From Where You Are for more about succeeding in a remote and virtual workplace, planning your approach to virtual and online learning, and to find a calendar of live virtual learning events.

Attestations

• In the myHR onboarding module, attest to the following:
  • Staff Handbook
  • Policy on Reporting Suspected Child Abuse and Neglect

Familiarize yourself with the University

• Familiarize yourself with the pay date schedule
• Arrange a campus tour (optional)

Training and development>

• myHR Learn is your source for learning and professional development. Sign up for workshops and other learning opportunities here
• LinkedIn Learning and Northwestern University have partnered to offer University students, faculty and staff unlimited, on-demand access to a full library of online courses at no additional cost
• For a compiled list of Northwestern's system logins, please visit the System Directory

Policies

• Review and become familiar with the Conflict of Interest policy. Faculty and Staff are required to disclose annually
• Review the University Policies page for additional policy related information

Northwestern community

• Visit Northwestern Public Events Calendar to fine happenings on campus
• To enhance your Northwestern experience, familiarize yourself and engage with Northwestern’s Staff Affinity Groups
• The Northwestern University Staff Advisory Council (NUSAC) serves as an advisory voice and change-agent for Northwestern staff in matters relating to community development, professional opportunities and workplace concerns