Welcome New Employees
Congratulations on your new position, and welcome to Northwestern University! You've picked a great place to work, and we are glad to have you here.
Keep in mind that onboarding is a process that takes several months. Take your time to get to know the lay of the land, both within your immediate work environment and the University as a whole. Take advantage of the many opportunities to network with fellow members of the Northwestern community; building relationships is key. Here are some of the first steps most University employees need to take to get started.
Below are forms that you'll need to complete and additional steps that you'll need to review prior to starting in your new position.
- Personal Data Form
- Federal & State Tax Forms
- For Foreign Nationals, please visit the Tax Information for Foreign Nationals Page
- I-9 Form Completion
- You should have received initial instructions for completing both I-9 Section 1 and I-9 Section 2 of your employment verification via a Remote Agent from your Talent Acquisition Partner. If you haven't yet completed I-9 Section 1, go to the I-9 Service Center and follow the instructions for new employees.
- Please select your School/Area and Department/Center that corresponds with your offer letter on the I-9 Service Center page.
- View the acceptable documentation form when referencing which documents to use for your I9 completion.
***Please note: The University is no longer offering in-person completion of Form I-9 Section 2.
Available options for Section 2 completion include:
- Using a non-traditional Remote Agent (i.e. friend, family member, roommate, etc.) for I-9 Section 2 completion. The steps for this process are included above.
- Using a traditional remote agent. (i.e. another university, notary public, or bank) for I-9 Section 2 completion.
- Follow the link for further questions on using a traditional remote agent.
- Activate your NetID (your electronic identity at Northwestern)
Parking and transit
- If interested in a monthly parking permit, please visit the parking website for more information
- Campus Maps for Evanston & Chicago
We encourage new employees and their managers to download the Onboarding Checklist for a successful transition into your new role. Please review the following information regarding necessary paperwork completion for your first day.
- Please email completed tax forms to HRTA@northwestern.edu. When emailing, for your protection, please place a password on the files.
- New hires requiring assistance with completing the I9-Section 2 portion can refer to the list of instructions under the "Pre-Arrival" tab.
If hiring managers or new hires have questions and need to speak with Talent Acquisition, please email HRTA@northwestern.edu or call 312-503-8481 for assistance.
Identity cards and accounts
- Obtain a WildCARD . Your employee ID number and a photo ID are required.
- ***Please note: In person services for essential staff are temporarily being offered on Tuesday, Wednesday, and Thursday by appointment only, between 10:00 a.m.- 2:00 p.m. on both the Evanston and Chicago Campuses.
- All nonessential staff are encouraged to submit their photo online along with a copy of their government issued ID (driver's license, state ID, or passport)
As you settle in to your new position, please take the time to attend the following in-person sessions and complete the online modules.
Orientations and training
- Find a date and register for New Faculty & Staff Benefits Orientation
- For reference, download the Employee Benefits presentation.
- Register for New Employee Orientation Part 2 and attend within 90 days of starting
- Please note, there are temporarily no active Part 2 classes until further notice
- View New Employee Orientation within 30 days of starting
- Harassment and Discrimination Prevention
- An email will be sent within your first few weeks inviting you to the online course, which must be completed within 30 days of receipt
- Safe Campus
- An email will be sent from myHR Learn inviting staff to complete the course within 30 days of receipt
- Introduction to University Business Processes
Visit Learn From Where You Are for more about succeeding in a remote and virtual workplace, planning your approach to virtual and online learning, and to find a calendar of live virtual learning events.
- In the myHR onboarding module, attest to the following:
Familiarize yourself with the University
Training and development>
- myHR Learn is your source for learning and professional development. Sign up for workshops and other learning opportunities here
- LinkedIn Learning and Northwestern University have partnered to offer University students, faculty and staff unlimited, on-demand access to a full library of online courses at no additional cost
- For a compiled list of Northwestern's system logins, please visit the System Directory
- Review and become familiar with the Conflict of Interest policy. Faculty and Staff are required to disclose annually
- Review the University Policies page for additional policy related information
- Visit Northwestern Public Events Calendar to fine happenings on campus
- To enhance your Northwestern experience, familiarize yourself and engage with Northwestern’s Staff Affinity Groups
- The Northwestern University Staff Advisory Council (NUSAC) serves as an advisory voice and change-agent for Northwestern staff in matters relating to community development, professional opportunities and workplace concerns