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Welcome New Employees

Congratulations on your new position, and welcome to Northwestern University! You've picked a great place to work, and we are glad to have you here.

Keep in mind that onboarding is a process that takes several months. Take your time to get to know the lay of the land, both within your immediate work environment and the University as a whole. Take advantage of the many opportunities to network with fellow members of the Northwestern community; building relationships is key. Here are some of the first steps most University employees need to take to get started.

Forms

Below are forms to bring with you to our HR offices upon starting a position, and additional steps you'll need to review and complete prior to your arrival on campus. 

***Please note: If you will not be physically present at Northwestern by your third day of employment to provide original documentation for I-9 Section 2, please follow the steps for using a remote agent. 

System Access

Parking and transit


We encourage new employees and their managers to download the Onboarding Checklist for a successful transition into your new role. Please review the following information regarding necessary paperwork completion for your first day. 

Payroll forms

New hires requiring assistance with submitting HR Payroll Forms and completing the I9-Section 2 portion may visit our HR offices during the following hours: 

  • Evanston HR Payroll Office: 720 University Place, 2nd Floor, Evanston, IL 
    • Tuesdays, between 12:00 P.M. - 4:00 P.M.
    • Fridays, between 9:00 A.M. - 4:00 P.M.
  • Chicago Office of Human Resources: 710 North Lake Shore Drive, 8th Floor, Chicago, IL 
    • Wednesdays, between 9:00 A.M.- 11:00 A.M.

***Please note: If you will not be physically present at Northwestern by your third day of employment to provide original documentation for I-9 Section 2, please follow the steps for using a remote agent. 

If hiring managers or new hires have questions and need to speak with Talent Acquisition, please email HRTA@northwestern.edu or call 312-503-8481 for assistance.

Identity cards and accounts

  • Obtain a  WildCARD .Your employee ID number and a photo ID are required.
    • In person services are temporarily being offered on Wednesdays only, between 10:00 A.M.- 2:00 P.M. on both the Evanston and Chicago Campuses

As you settle in to your new position, please take the time to attend the following in-person sessions and complete the online modules.

Orientations and training

In-Person Sessions

Online Modules

Visit Learn From Where You Are for more about succeeding in a remote and virtual workplace, planning your approach to virtual and online learning, and to find a calendar of live virtual learning events.

Attestations

Familiarize yourself with the University

Training and development>

  • myHR Learn is your source for learning and professional development. Sign up for workshops and other learning opportunities here
  • LinkedIn Learning and Northwestern University have partnered to offer University students, faculty and staff unlimited, on-demand access to a full library of online courses at no additional cost
  • For a compiled list of Northwestern's system logins, please visit the System Directory

Policies

Northwestern community