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Welcome New Employees

Congratulations on your new position, and welcome to Northwestern University! You've picked a great place to work, and we are glad to have you here.

Keep in mind that onboarding is a process that takes several months. Take your time to get to know the lay of the land, both within your immediate work environment and the University as a whole. Take advantage of the many opportunities to network with fellow members of the Northwestern community; building relationships is key. Here are some of the first steps most University employees need to take to get started.

Forms

Below are forms that you'll need to complete and additional steps that you'll need to review prior to starting in your new position. 

Once you have uploaded your government documents and followed the instructions sent from your Talent Acquisition Partner, you will receive another message with instructions to arrange a video appointment to complete your I-9 Section 2. 

***Please note: The University is no longer offering in-person completion of Form I-9 Section 2. 

Available options for Section 2 completion include:

  • Using a non-traditional Remote Agent (i.e. friend, family member, roommate, etc.) for I-9 Section 2 completion. The steps for this process are included above. 
  • Using a traditional remote agent.   (i.e. another university, notary public, or bank) for I-9 Section 2 completion. 

System Access

Parking and transit


We encourage new employees and their managers to download the Onboarding Checklist for a successful transition into your new role. Please review the following information regarding necessary paperwork completion for your first day. 

Payroll forms

  • Please email completed tax forms to HRTA@northwestern.edu. When emailing, for your protection, please place a password on the files.
  • New hires requiring assistance with completing the I9-Section 2 portion can refer to the list of instructions under the "Pre-Arrival" tab. 

If hiring managers or new hires have questions and need to speak with Talent Acquisition, please email HRTA@northwestern.edu or call 312-503-8481 for assistance.

Identity cards and accounts

  • Obtain a  WildCARD . Your employee ID number and a photo ID are required.
    • ***Please note: In person services for essential staff are temporarily being offered on Wednesdays by appointment only, between 11:00 A.M.- 1:00 P.M. on both the Evanston and Chicago Campuses.
    • All nonessential staff are encouraged to submit their photo online along with a copy of their government issued ID (driver's license, state ID, or passport)

As you settle in to your new position, please take the time to attend the following in-person sessions and complete the online modules.

Orientations and training

Online Modules

Visit Learn From Where You Are for more about succeeding in a remote and virtual workplace, planning your approach to virtual and online learning, and to find a calendar of live virtual learning events.

Attestations

Familiarize yourself with the University

Training and development>

  • myHR Learn is your source for learning and professional development. Sign up for workshops and other learning opportunities here
  • LinkedIn Learning and Northwestern University have partnered to offer University students, faculty and staff unlimited, on-demand access to a full library of online courses at no additional cost
  • For a compiled list of Northwestern's system logins, please visit the System Directory

Policies

Northwestern community