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Personal Information & Records

Your personal information is housed in myHR. This information includes your:

  • Name and title
  • Address and contact information, including phone numbers, email addresses and emergency contacts
  • Voluntary self-identification of disability, gender, ethnicity, race and veteran status
  • Northwestern online directory information

Current employees: Manage your information in myHR

  1. Log into myHR (multi-factor authentication required)
  2. Click the “Personal Details” tile.
  3. Using the navigation on the left side, select the appropriate option to change your Home Address, Contact Details, Emergency Contacts, and Online Directory information.

Prior employees: Complete a personal data form

  1. Complete the Personal Data form.
  2. Submit the form to Human Resources by:
    1. Mail to Human Resources; see address at Directions & Parking: Human Resources - Northwestern University. Or;
    2. Email to Human Resources at askHR@northwestern.edu.

Name changes

To change your legal name, you must submit a personal data form, as well as a copy of your updated Social Security card showing the new name.

  1. Complete the Personal Data form.
  2. Scan or copy your Social Security card, showing your updated name.
  3. Submit the form to Human Resources:
    1. Mail to Human Resources; see address at Directions & Parking: Human Resources - Northwestern University. Or;
    2. Email to Human Resources at askHR@northwestern.edu.

If you are a student or faculty in addition to being paid by the University, your name change must also be submitted separately to your Registrar’s Office for recording in CAESAR. Please see further information at https://www.registrar.northwestern.edu/records/student-information-privacy/namegender-change.html.

Benefits and services

Human Resources provides resources for employees seeking to manage their personal information.

Employment verification

You can manage the information available on the Employment Verification InfoLine, which provides employment and payroll verification for current or past employees.

Learn about verification services

Identity protection

Northwestern protects your personal data in our custody using the InfoArmor protection program, which includes identity protection and credit monitoring. 

Explore this benefit