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Staff Handbook

Staff Handbook

This handbook contains policy and program information that defines the responsibilities of staff members and the University's commitments to staff. Review the Staff Handbook for complete staff employment policies and procedures.

Northwestern University Staff Handbook 2019 pdf



Please contact or your Human Resources Business Partner with questions regarding the policies and programs within the Staff Handbook. Contact 847-491-7507 (Evanston) or 312-503-8481 (Chicago) for assistance identifying your HR Business Partner.

Attesting to the Handbook

Upon hire, each staff member (including Postdoctoral Fellows, Research Associates, and Faculty Librarians) is required to attest that he or she has received the Staff Handbook. This confirmation of receipt will be retained by the University. Complete the process in myHR

Summary of updates for 2019

The following new and updated sections are reflected in the 2019 Staff Handbook; for any questions regarding these changes, please contact your HR Business Partner. 

  •  Transfer Date (Page 2.7)
    Clarifies the notification process when a staff member transfers positions.
  • Eligibility for Rehire (Page 2.8)
    Includes the requirement for a 31-day break in service between positions when a staff member terminates from his or her position and is subsequently rehired into another benefits-eligible position.
  • Exit Interview (Page 2.14)
    Clarifies that exit interviews are voluntary when staff members leave Northwestern University.
  • Unpaid Interns and Volunteers (Page 2.15)
    Updated and aligned to new guidance published from the Department of Labor.
  • Minors at Northwestern and Mandated Reporters (Page 3.4 – 3.5)
    Updated to align to the Minors at Northwestern Policy.
  • Drug and Alcohol Policy (Page 3.5)
    Updated to include should any staff member come to work under the influence of alcohol or drugs, he or she may be immediately sent to a clinic for evaluation or placed on unpaid administrative leave.
  • Staff Fitness for Duty Evaluation Policy (Page 3.6 – 3.7)
    New Fitness for Duty Evaluation Policy.