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Application Process

1.  Determine what course of study your or your eligible dependent wish to pursue.
2. Review the eligibility requirements for the appropriate tuition benefit plan.
3. Collect all required supporting documents as electronic files. Clear scans, screenshots, and emails with the student's name included on each document are great.
4. Complete the online tuition benefit application for the type of benefit you elect (step-by-step directions are included below).
5. Upload additional documentation for portable tuition applications, which may include an invoice, proof of payment, and proof of full-time student status.
6. Submit the online application.
7. The application process takes 6 weeks to complete.

Apply online

Please follow these directions to submit your tuition benefit online:

1. Use a Firefox browser.
2. Log in to myHR with your NetID, password, and multifactor authentication (MFA).
3. Select the "Benefits" tile and choose "My Tuition Benefit Application."
4. Select "Submit New Application."
5. Select the "Tuition Benefit Year."
6. Use the magnifying glass icon to select the "Plan ID" (your eligible tuition benefit options will appear).
7. Follow the instructions to complete your application and upload your documentation. 

Apply using a paper application

Individuals in the following categories may request a paper application form:

• Retirees
• Surviving spouse of a Northwestern University employee
• Contributed service medical school faculty

• Your name,
• Your employee ID,
• The type of tuition benefit you are interested in.

Additional documentation

For employee reduced tuition

For employee reduced tuition, you will need to collect the following information:

• Your student ID: Generally your employee ID (7-digit number on your WildCARD).
• Your grade level 
  • Undergraduate: freshman through senior 
  • Graduate: post-grad
• Your Northwestern school.
• Your program of study.

For employee portable tuition

For each employee portable tuition application, you will need to submit the following documentation: 

• A copy of your grade report showing a grade of "C" or higher for each course.
• A copy of official university/school bill or statement of account (showing all fees, financial aid received, and full payment). Employees must indicate the amount of financial assistance they receive from other sources. These are subtracted from your out-of-pocket tuition and fee expenses.
• Proof of full payment.
• Supervisor's approval shown by signature on Supervisor Acknowledgement form - Employee Northwestern Portable 

For employee certificate Northwestern tuition

For each employee Northwestern certificate tuition application, you will need to submit the following documentation: 

• A copy of official certificate showing completion of course.
• A copy of official university/school bill or statement of account (showing all fees, financial aid received, and full payment). Employees must indicate the amount of financial assistance they receive from other sources. These are subtracted from your out-of-pocket tuition and fee expenses.
• Proof of full payment.
• Supervisor's approval shown by signature on Supervisor Acknowledgement form - Employee Northwestern Certificate

For employee reduced satellite tuition

For each satellite employee reduced tuition application, you will need to submit the following documentation: 

• Your student ID from your school of study.
• Your grade level 
  • Undergraduate: freshman through senior
  • Graduate: post-grad
• Your grade report.
• An itemized bill.
• Proof of full payment.

For dependent portable tuition

For dependent portable tuition, you will need to collect the following documentation:

• A copy of your most recently filed 1040 tax form as proof of dependency. Both the first page showing your child listed as a dependent and the second page showing the signature portion are required.
• Proof of full-time student status: a letter from the school stating that the student is enrolled on a full-time basis for the term in question or a course list including the student's name, the school's name, and the credit hours for each course.
• An itemized tuition bill from the school bearing the student's name.
• If you want the payment made payable to you, proof of payment is required.

For dependent reduced tuition

For dependent reduced tuition, you will need a copy of your most recently filed 1040 tax form as proof of dependency. Both the first page showing your child listed as a dependent and the second page showing the signature portion are required. See additional information for Contributed Service Faculty.