All drivers (faculty, staff, students) renting a vehicle for business use must register with Risk Management's Safe Driver Program prior to picking up the vehicle. To access the course, all drivers must complete a Safe Driver Application. Applicants will be subject to a Motor Vehicle Record (MVR) review and may need to complete the Defensive Driving Course. The Auto Insurance Program through the University covers all authorized faculty, staff and students who operate University vehicles for University business.
Note that Northwestern offers business travel accident insurance that provides faculty and staff with accidental death and dismemberment benefits while on a business trip for Northwestern University. Additional insurance should not be purchased. Visit the Risk Management website for additional information.
International Driver's License Consideration
Northwestern University adheres to vehicle rental industry driver's licenses standard practices.
License must be issued from the Country of Residence.
All drivers must have a valid non-expired driving license and photographic identification to be produced at the time of rental.
Two part license holders must produce both parts.
International Driver's Permit required if the license is not in English.
If the characters are in English (e.g. alphabet is an extended Latin-based alphabet like German, Spanish, etc.), an International Driver's Permit is recommended but not required.
Note: An International Driver's Permit is a translation of the individual's home country driver's license and is not an indication of the status, restrictions or type of license the individual holds.
If the characters are not in the English language (e.g. Russian, Chinese, etc.) an International Driver's Permit is required.
Note: Customers are not allowed to rent a vehicle with only an International Driver's Permit.
Take a photo of your defensive driver class certificate. This must be shown to Enterprise when picking up a vehicle.
Bring your valid driver's license.
Wear your seat belt while the vehicle is in operation. The mandatory seat belt law in the State of Illinois requires the driver and passengers to wear their seat belts.
Add an I-Pass transponder when picking up the vehicle, if needed. Display I-Pass as suggested.
Don't
Smoke in the vehicle. The University maintains a no smoking policy in all University vehicles. Drivers and departments in violation of the no smoking policy will be assessed cleaning charges.
Modify any auxiliary equipment. Vehicle renters may not add any auxiliary equipment to, or remove any supplied equipment from, the Motor Pool vehicles without prior written consent. Examples of prohibited equipment include roof racks and any type of towing equipment. Approved vehicle additions remain the responsibility of the installing departments.
Affix any stickers or logos to the vehicles.
Remove any seats. Vehicle renters may not remove seats under any circumstances.
Exceed the operating time limits or distance radius (students only). Student drivers are restricted to an operating radius of 150 miles during the week. On the weekends, the operating radius is extended to 300 miles with an overnight stay. Student drivers must not drive more than four hours in a day and no more than two consecutive hours. All trips over two hours require at least two approved drivers.
Accidents Involving Others
If the accident involves other people, ensure the immediate safety of all involved.
Stop your vehicle in a safe, well-lighted, public place. Do not leave the scene of the accident.
Help an injured person if necessary or requested. First, protect the person from traffic. Then, cover the injured person for comfort and to avoid shock. Do not move an injured person unless absolutely necessary. Do not attempt to give first aid unless you have been trained in it. Contact a doctor or ambulance immediately.
Warn other drivers, if possible.
Ask all involved parties for their names, addresses, phone numbers, driver's license numbers and license plate numbers. Certificate of insurance and proof of registration can be found in the vehicle's glove compartment.
Notify the nearest police station as quickly as possible. Regardless of fault, the driver of a vehicle must file an accident report. See the insurance card information below, if necessary.
Notify University Police, who will contact the emergency contact at your school or department.
If possible, take photos of all vehicles involved in the accident to be turned in to Risk Management.
Accident That Caused Damage to an Unattended Vehicle or Other Property
Stop your vehicle in an area away from traffic. Do not leave the scene of the accident.
Leave your name, address, phone number, and license plate number on the vehicle or property if you cannot find the owner.
Notify the nearest police station and fill out all required accident reports. If you fail to report the accident, you may be fined up to $2,500 and given a jail sentence of up to one year. See the insurance card information below, if necessary.
Notify University Police, who will contact the emergency contact at your school or department.
If possible, take photos of all vehicles involved in the accident to be turned in to Risk Management.
Any accident not reported to the Office of Risk Management will result in a $1,000 deductible charge, which will increase by $500 every day after the first 24 hours the accident is not completely reported. Please make sure that the telephone you call from will accept incoming calls.
In the event of an accident, travelers, or their departments, are responsible for a $500 deductible and any additional fees (such as loss of use) that may apply.
Insurance Card Information
Insurance Company: RUBICON INSURANCE COMPANY
Policy Term: [See vehicle documentation obtained at pick up]
Policy Number: [See vehicle documentation obtained at pick up]
Insured: Northwestern University, 633 Clark Street, Evanston, IL 60208-1120
Office Issuing this Card: Office of Risk Management, Northwestern University, 2020 Ridge Avenue, Suite 240, Evanston, IL 60208-4335, Phone: (847) 491-4334
Covered Vehicles: All Motor Pool Supplied Vehicles
Leaving the Scene of an Accident
Leaving the scene of an accident is a very serious offense, particularly if someone is killed or injured.
A driver convicted of leaving the scene of an accident may be fined up to $2,500 and given a jail sentence of up to one year.
If a driver fails to report an accident within an hour after it occurred, he or she may be subject to a fine of up to $25,000 and given a prison sentence from one to three years. In these cases, the Secretary of State's office is required to revoke your driver's license if the crash results in death or personal injury. Also, your driving privileges will be suspended if there is more than $1,000 damage to a vehicle.
Contact Enterprise Roadside Assistance at (800) 307-6666
Available 24 hours a day, 7 days a week, roadside assistance will facilitate acquisition of replacement vehicle and/or towing, if necessary.
Depending on the type of breakdown, there may be additional charges to the renter (lost keys, runs out of gas).
Minor Collisions
In a minor collision with no injuries, stay calm and move out of traffic. The key here is safety first, insurance later. Keep a pad and pencil handy, and use them to exchange information once you've cleared the scene.
Major Collisions
In a major collision, you'll have to be the judge of whether or not you're injured and how quickly traffic is moving around you. You should wait for help in a safe place, which might be in your car. If you're uninjured and traffic permits, you may want to begin first aid on those around you. But don't put yourself at risk doing so. You'll be no help to anyone if you lapse into shock or get struck by a passing motorist.
Stop Your Vehicle Safely
Whatever the situation, your intervention might help save a life. If you are involved in the collision, you must stop. All states impose severe penalties on drivers who don't stop in such cases. Remember, you can be "involved" in a collision without actually hitting anything. If you contribute to a crash in any way, you're obligated to stop.
Pass well beyond the wreck before signaling and pulling off of the road, out of harm's way. This keeps you from blocking the view of the collision to oncoming traffic, and it gives emergency crews room to work. Turn on your emergency flashers and raise your hood to call attention to yourself.
Approach the Wreck Carefully
Avoid dangerous situations like wires, fires, or hazardous materials as you approach the vehicles. Next, turn off the ignitions of all vehicles involved in the wreck to reduce the risk of fire. This simple step could keep a bad collision from becoming much worse. Remember, check for spilled gasoline or downed power lines before getting too close. Don't move an injured driver to get to his or her keys.
Call for Help
Call 9-1-1. Be sure to stay on the line until the emergency dispatcher hangs up. If you need to administer first aid, assign the call to someone else and be specific: "You in the red jacket – call 9-1-1!"
Help Injured Victims
Check for injuries. Are victims awake and responsive? If so, encourage them not to move. If they don't respond, verify that they are breathing. Then attend to those with severe bleeding (wear latex gloves if possible). And remember: never move victims unless there is an immediate, life-threatening danger such as fire, leaking fuel, or rising water.
If the fear of making a mistake keeps you from helping, be aware that most states have "Good Samaritan" laws to protect individuals from liability if they stop and in good faith administer first aid. The scope of protection varies, so check your state's laws.