Undergraduate Early Arrival Request Policy
Official Housing Move-In dates
The official housing move-in date for new first-year and transfer students is Monday, September 11, 2023. The official housing move-in date for returning students is Saturday, September 16, 2023, beginning at 8:00 a.m..
Early Arrival Program
In some cases, it may be necessary for students to move on campus prior to the official move in dates. The Early Arrival program is only available to students who have a 2023-2024 academic year housing contract and have a demonstrated need to return to campus prior to the approved move in dates and no earlier than 8:00 a.m. on September 6, 2023. Students in Pre-Fall Arrival programs living in FSL houses or living off-campus are not eligible to stay in the residence halls or residential colleges past 12:00 p.m. (noon) on September 5, 2023.
Early Arrival Request
Requests to move on campus as early as 8:00 a.m. on September 6, 2023, are considered based on the needs of the resident, space availability, and appropriate staffing to support students living on campus prior to move in. If approved to move on campus early, residents may be placed in temporary housing. There is a charge for Early Arrival housing. Any student who desires Early Arrival housing must apply by completing an online form (between August 15 and 26, 2023) in the Housing Portal.
The Early Arrival program is billed at a flat rate and is charged on the number of days the student is on campus. For the 2023-2024 academic year, the flat rate is $50/night. This rate is for individual students who want to be considered for the Early Arrival program.
Any student who desires Early Arrival housing must apply by completing an online form in the Housing Portal. Requests will be accepted beginning August 15, 2023, and the deadline to apply for Early Arrival housing is August 26, 2023. All early arrival requests must be submitted to Residential Services and be approved before any student can move on campus. Please do not make plans to arrive early unless you have been approved by Residential Services staff. Only Residential Services staff may approval early arrival housing.
Early Arrival Move-in Date
Students with approval may move in beginning at 8:00 a.m. on Wednesday, September 6, 2023.
Residential students who have completed the 2023 summer session and desire to remain on campus through when academic year housing is available (Tuesday, September 5, 2023) may sign up for Intersession Housing through the Summer Housing Application on the Housing Portal. This program allows current residential students to remain on campus at a rate of $50/night. Students participating in this program may be relocated to a temporary assignment during the intersession period, between August 27 and September 5, 2023
Early Arrival Dining Options
Food options for residential students participating in the Early Arrival program will be listed on the Northwestern Dining website. The meal plan program is not available during the Early Arrival program. Any food options during the Early Arrival program will be on a cash basis in the retail outlets on campus. Students are strongly encouraged to use Cat Cash when buying food on campus. If you are part of a Special Interest Group, please refer to your program’s leadership about food options.
Meal Plan Usage
New first year and transfer residential students will have their meal plan begin at lunch on Monday, September 11, 2023. The meal plan program for the remainder of residential students will begin at lunch on Saturday, September 17, 2023.
International Student Arrival
Students who will be arriving for International Student Orientation should be sure to notify and register with the International Office. The International Office will supply a list of those students who are pre-approved for early arrival. Students are still responsible for the early arrival housing charges based on the date they move in.
International students arriving early will need to check in at their Area Desks.
International students with questions about arriving prior to September 7, 2023, should email us at firstname.lastname@example.org.
Frequently Asked Questions
Q) I am participating in a university sanctioned event and have to arrive early, am I able to store my items in my room even if I am not staying in the room?
If you meet the criteria to participate in the Early Arrival Program (you have a fall contract, and you were approved by your advisor) and your fall room is available when you arrive, you are permitted to store your items. The cost for storage is the same as if you were staying in your room. Rooms are not available prior to the dates listed for new and returning students.
Q) What happens if I show up early without any prior permission?
We recognize that on occasion some students will arrive before their approved check-in date and time. If a student arrives without any previous approval, staff will attempt to assign them to their fall room if possible. If not, staff will attempt to assign them to a temporary space. The cost to stay on campus is 2x the published early arrival rate. For example if the published rate for early arrival is $50/night, the rate for a student who does not have prior permission would be $100/night ($50/night x 2) for as many nights before the posted regular arrival dates (September 11, 2023, for new students and September 16, 2023, for returning students).