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Commercial Vehicle Rental and Insurance

Guidelines for commercial vehicle rental and insurance:

  • Travelers should rent vehicles in the University’s name with the authorized traveler as the named driver. Under no conditions should the authorized traveler allow another person to operate their rental vehicle.
  • Travelers should not purchase a collision damage waiver (CDW) from the rental agency if the rental is in the U.S or Canada, CDW coverage should only be purchased for international rentals
  • CDW coverage should only be purchased for international rentals
  • Travelers must report all accidents to the Office of Risk Management within 24 hours, and immediately when any accident results in any personal injury or towing of a vehicle. The traveler should follow the rental agency accident report instructions, in addition to forwarding a copy of the report to the Office of Risk Management. Departments failing to report an accident within 24 hours will be charged a $1,000.00 deductible that will increase by $500.00 every day after the accident the department does not completely report it to the Office of Risk Management.
  • All student drivers are required to complete and pass the Office of Risk Management's Defensive Driving Course. To access the course, students must complete a Safe Driver application.
  • See Travel Insurance policies for additional information.