Clarification for Meal Reimbursement Options
April 25, 2025
The updated Travel and Entertainment Policy (March 1, 2024) includes the following clarifications, effective March 1, 2025. The primary purpose of this clarification is to reinforce that there are two options for meal reimbursement, regardless of funding source.
- Two Meal Reimbursement Options:
- Per Diem: Expenses are limited to U.S. General Services Administration, GSA (domestic) or U.S. State Department (international) rates
- Actual Cost: Must include itemized receipts and stay within University policy limits
- Additional Notes:
- Reimbursement limits apply both in-town and while traveling
- Currency conversion worksheets are not required for corporate card transactions as they are calculated by the bank
Contact procurement@northwestern.edu if you have any questions.