Outstanding Travel Expenses
August 7, 2024
If a department’s travel expenses have not posted to their chart string accounts, chances are there was a problem with the chart string: it was incomplete, incorrect, closed, or not funded. We will be sending a link to the spreadsheet of outstanding travel expenses to the travelers or travel arrangers via email monthly. The list will only be sent those who have transactions that need attention. The best way to search for the travel is by a user’s email. Please enter the correct chart string directly into the spreadsheet and we will make sure it is posted to the user’s account. Please note that the spreadsheet has tabs for Air and Hotel itineraries by year.
To help alleviate this situation in the future, we are working on a chart string validation solution through our on-line booking tool. In the meantime, please ensure that complete, open and funded chart strings are entered when booking travel.
Any questions, please contact travelexpenses@northwestern.edu and someone from the travel office will assist.