PPS Winter Recess Coverage
Northwestern University will observe a Winter Recess beginning December 23, 2022 through January 2, 2023. During this period, all academic and administrative offices will be closed. We will return to normal business hours on Tuesday, January 3, 2023. For questions, contact Procurement and Payment Services (PPS) at 847.491.8120 or procurement@northwestern.edu.
Processing Deadline
As we prepare to close our offices, below are a few reminders related to PPS availability:
- Calendar year-end sensitive transactions
- If you have a payment request, purchase order, expense report, or invoice that needs to be processed before Winter Recess, please ensure it reaches PPS by 5:00 p.m. on Friday, December 16, 2022. Transactions received after this deadline may not be processed until January 3, 2023.
- Please note: For grants with financial reports due in December, the processing deadline for Accounting Services for Research and Sponsored Programs (ASRSP) is Thursday, December 8, 2022 at 5:00 p.m. Other transactions for grants should be finalized by 5:00 p.m. on Tuesday, December 13, 2022.
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To minimize the number of packages being delivered over the break, we ask that departments and labs try to pause ordering by Thursday, December 15, 2022. Also be mindful of Amazon orders placed prior to the break, as they will not hold any packages for us and have a practice of leaving package outside if no one is available to receive them. We appreciate your help with minimizing the number of packages being delivered over the break.
PPS Winter Recess Schedule
Limited coverage arrangements have been made during winter recess for our central receiving docks, mail services, the lab gas program, and other critical services. However, we strongly encourage vendors to schedule or re-schedule deliveries during our normal operating hours.
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Evanston Mail Services (Tech and Hogan Docks) |
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|---|---|
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Dec. 23-27, 2022 |
Closed |
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Dec. 28, 2022 |
Open, from 8:30 am to 12:00 pm* |
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Dec. 29, 2022 - Jan. 2, 2023 |
Closed |
- *Minimal staffing and services during this time; no deliveries will be made to departments. The available staff will receive packages but will not have the personnel to make deliveries.
- We would appreciate your help with minimizing the number of packages being delivered over the break by having a reasonable cut-off date for ordering.
- For emergency needs, contact Reggie Lee at 847.456.9948
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Chicago Mail Services (Tarry and Rubloff Docks) |
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|---|---|
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Dec. 23, 2022 - Jan. 2, 2023 |
Closed |
- For emergency needs, contact Reggie Lee at 847.456.9948
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Chicago Lurie/Simpson Querrey Dock |
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|---|---|
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Dec. 23-26, 2022 |
Closed |
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Dec. 27-29, 2022 |
Open, from 8:00 am to 12:00 pm* |
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Dec. 30, 2022 - Jan. 2, 2023 |
Closed |
- *Minimal staffing and services during this time; no deliveries will be made to departments. The available staff will receive packages but will not have the personnel to make deliveries.
- Be mindful the dock has limited storage for temperature sensitive packages.
- For emergency needs, contact Reggie Lee at 847.456.9948
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Evanston Lab Gas and Dry Ice |
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|---|---|
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Dec. 23, 2022- Jan. 2, 2023 |
Closed* |
- It's recommended that enough supply of compressed gases are ordered in advance of the extended break to accommodate your needs.
- The liquid nitrogen and dry ice self-service stations in Tech MG91 will be available during the entire break. Additional supply stations will be set up to accommodate the extended break.
- For emergency needs, contact Reggie Lee at 847.456.9948
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Chicago Lab Gas and Dry Ice (Tarry and SQ/Lurie) |
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|---|---|
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Dec. 23-26, 2022 |
Closed |
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Dec. 27-29, 2022 |
Open, from 8:00 am to 12:00 pm* |
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Dec. 30, 2022 - Jan. 2, 2023 |
Closed |
- *Minimal staffing; liquid nitrogen and dry ice self-service will be available these days.
- It is recommended that enough supplies are ordered in advance to accommodate your needs.
- Dry ice self-service will be available during the entire Winter Recess.
- For emergency needs, contact Reggie Lee at 847.456.9948
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Fisher Stockroom (Chicago and Evanston) |
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|---|---|
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Dec. 23, 2022 – Jan 2, 2023 |
Closed |
- In an emergency, you may try to reach Mike Gorak at mike.gorack@thermofisher.com or 312.350.7520