Reminders about the Short Term Vehicle Rental Program with Enterprise
May 26, 2020
Here are some things to keep in mind while making a short-term vehicle rental with Enterprise, though the direct bill program:
- The online Vehicle Rental Demo is now live in myHR Learn: Reserving daily Enterprise vehicle rentals for direct bill. We encourage you to watch this short video prior to utilizing the online reservation system.
- All reservations are made directly with Enterprise.
- Access the Enterprise reservation page through the Vehicle Rental page on the Northwestern Travel webpage. Use the ‘Business Use - local pickup’ option.
- Northwestern staff reserving a vehicle on behalf of a student group will need to use the ‘Student Group/Student Organization’ reservation page.
- If multiple vehicles need to be rented at the same time for the same time period, please call or email one of the three Enterprise branches to make your reservation.
- A validated chart string is required for ALL reservations.
- When creating the online reservation, your validated chartstring is automatically copied to your clipboard. While completing the reservation, remember to paste the validated chartstring directly into the chartstring field on the Enterprise reservation form without removing or editing any characters.
- Procurement generates journal entries to charge each department for their rentals.
- Please note Northwestern provides the mandatory insurance at a rate of $10 per day. The insurance is charged to your chartstring.
- Avoid parking the rental vehicle anywhere on campus during normal business hours before 4:00 PM. Renters are encouraged to pick up vehicles after 4:00 PM. If the vehicle needs to be parked on campus during normal business hours, you must purchase a daily permit from the Parking office or obtain one from your department/school.
- Vehicles are picked up directly from and returned to the branch selected during the reservation process (Maple Avenue is the preferred Evanston location, while Gold Coast State Street is the preferred Chicago location).
- Pricing is still heavily discounted based on the competitively awarded Big Ten contract with Enterprise.
- A $10 per day charge for insurance will also be assessed.
- Branches have weekend hours to facilitate pickups and returns.