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Guide to Personal Protective Equipment Supply Ordering

August 26, 2020

To prepare campus and reduce waste, Procurement and Payment Services is coordinating the roll out of several campus wide PPE initiatives and centrally sourcing numerous items for distribution to campus upon request by departments and schools.  The overall strategy is as follows, as we prepare for the fall quarter:

Student PPE kits

As we approach the fall quarter, below is information related to the return to campus PPE kits that will be provided to full time students (1 each):

  • Each kits contain reusable face masks, hand sanitizer, disinfectant wipes, and a personal thermometer.
  • LifeToGo PPE Kits for students have been generously donated by the Melchiorre Family.
  • Undergraduate students:
    • Kits will be provided to full time undergraduate students as they exit the testing center after their initial test upon returning to campus.
  • Graduate students:
    • Kits will be provided to all full time graduate students. Schools should place an order for the number of kits needed using the PPE order form, along with the date the kits are needed.  Procurement will deliver the total number of kits to the school and the school will be responsible for distributing them to their students.

PPE supplies being centrally sourced by PPS

  • Welcome kit for faculty, staff, and graduate students/post docs (bag with hand sanitizer and 2 re-usable masks)
  • Re-usable cloth mask
  • Disposable 3-ply surgical masks
  • Hand sanitizer - 4 oz. personal size and 16 oz. pump bottles for offices to share
  • Vinyl gloves (to be used for occasional cleaning of work space in offices, not to be worn all the time or for use in labs)
  • Personal Use Digital Thermometer (Not Contactless)
  • Disinfectant – wipes or spray with a roll of paper towel

The above items can be ordered using the PPE order form on the PPE Supply Ordering webpage.  Please note:

  • Use the form to place orders for faculty and staff.
    • Only order supplies for those physically returning to campus (1 each).
    • Please request reasonable quantities and only request what your office needs.

 Campus wide initiatives

  • Ecolab NEXA hand soap concentrate dispensers are placed near each sink campus wide for hand washing. These units as managed by Aramark. The cartridges are refillable, which means there is no hand soap waste and no plastic cartridges are thrown away!
  • PPE lobby stands will be placed at the entrance of each building, which include disposable masks, facial tissue, and alcohol based hand sanitizer. These will also be managed by Aramark.
  • Ecolab NEXA non-alcohol based (it is Benzalkonium Chloride based) hand sanitizer concentrate dispensers will be installed campus wide to supplement the overall hand hygiene strategy. These units as managed by Aramark. The cartridges are refillable, which means there is no hand sanitizer waste and no plastic cartridges are thrown away!
  • Bottles of disinfectant spray will be available as an alternative to disinfectant wipes. These will be refilled by Aramark using their Diversy Virex concentrate units installed throughout campus.  Again, this will substantially reduce the amount of waste on campus.

Please note that these PPE supplies are in short supply and are very hard to get.  The entire reason Procurement and Payment Services is ordering them centrally is so departments and schools are not tripping over each other and competing with each other for the same hard to get supplies from the same vendors.  When your designated staff submits an order form, it routes to Procurement and we fulfill it and deliver it out of the stock we already have (no chart string is needed).  It is open to all schools and departments.

This is also being done so distribution is equitable.  Ordering too many to stockpile affects others from being able to get some.  If you see disinfectant wipes/spray or a pump bottle of hand sanitizer on a counter somewhere, assume it was put there for a reason, it should not be taken for personal use.  If you have reusable masks (which everyone on campus should have), you should not be taking handfuls of disposable masks from the PPE stands in the lobby of each building.

Items not being centrally sourced

If departments and schools are in need of other PPE supplies not available on the order form, please reference the following important information:

For those items needed by departments ad schools that are not being purchased and stockpiled by Procurement, such as Nitrile gloves, gowns, face shields, safety goggles, etc., we highly recommend that you utilize the Preferred Vendors in iBuyNU as often as possible. They are receiving regular stock and have been outstanding partners during all of this.  Some of these vendors are listed below:

  • Fisher – lab supplies
  • North American – custodial
  • Henry Schein – medical supplies
  • Office Depot – face shields, item # 7867193 - $ 176.84/ct of 16 per box
  • Grainger – safety goggles

Plexiglass

Branded masks or hand sanitizer

  • Departments and schools should utilize the Northwestern branded masks and unbranded hand sanitizer available at no cost through the PPE supply form. If specific school or department branding is necessary on masks or hand sanitizer, you must use one of the following Preferred Vendors who have been approved by Risk Management and Trademark Licensing:

1 - Overture Promotions
Contact: Kaley Sullivan, KaleyS@overturepromo.com 

Perry Ellis Mask - Color Black, Grey, White

  • 95/5% Polyester/Spandex moisture management fabric
  • Custom cut-and-sewn design to ensure maximum coverage of the nose and mouth and to serve as a barrier with exterior environment
  • Performance stretch material to provide maximum comfort
  • Non-medical grade - does not replace N95 mask
  • Width @ Top: 29" - Length @ Center Front: 10“

Pricing for Masks

Pricing for masks by quantity from Overture Promotions

quantity

100

500

1,000

5,000

price per each

 $ 4.65

 $ 3.95

 $ 3.50

 $ 3.00

 Hand Sanitizer 8oz bottle with pump

  • Med PRIDE Instant Hand Sanitizer
  • w/ Aloe Vera & Vitamin E
  • 8oz
  • 75% Alcohol
  • 25 bottles * $5ea = $125

Case Quantity: 25 bottles
Case Price: $125.00

 

2 - Corporate Imaging Concept (CIC)
Contact: Nicole Cater, nicolec@corp-imaging.com 

Mask #C-500DM – Colors:  Black, White, Grey and Purple

  • 3 layers breathable mask
  • Inner layer with Antimicrobial mesh
  • Cotton/polyester outer shell
  • Nose bridge metal build in for long lasting use
  • Built with 3D fitted face shape for all day comfort
  • Prevent spreading/absorb germs
  • Adjustable ear loop

Pricing

Pricing for masks by quantity from Corporate Imaging Concept (CIC)

Branded

200

1,000

5,000

 $ 6.85

 $ 6.60

 $ 6.41

Domestic production 5-10 business days

Branded

2,000

10,000

50,000

 $ 5.44

 $ 5.19

 $ 4.93

Overseas production 2 weeks FOB LA

 Hand Sanitizer Gel Packet #20590-002-12

  • Minimum: 2000 units
  • Includes full color label print
  • 70% Alcohol content
  • USA made liquid
  • FDA traditional formula
  • CDC & FDA Compliant

 3-Pack Gel Sanitizers with custom pack #95053

  • 70% Ethyl Alcohol Content
  • Light Lavender Scent
  • Sanitizer Packs Sold As Shown
  • Made In The USA
  • Meets FDA Requirements
  • Minimum: 200 units
  • Includes: 4-Color Process Imprint on Outside of Packet

 Sanitizer Gel Packet #ABL1430

  • Made in the USA our single use gel packets contain 62% alcohol-based hand sanitizer. Available in your choice of white or silver packets.
  • Solution: Hand Sanitizer Gel Packets
  • Same sanitizing power as gel bottles
  • Single use, disposable packet
  • Portable – easily fits in purse or pocket
  • Customizable with your logo
  • Minimum: 1000 units

 

3 - 4Imprint
Contact: Karla Kohlmann
kkohlmann@4imprint.com or nuedu@4imprint.com

100% Cotton Mask#158533.S  Color, White, Black, Purple

  • This non-medical facemask is made from 100% 4-ply cotton.
  • Binding and ear loops are made from a 95/5 cotton/spandex blend.
  • Mask has not been FDA cleared or approved.
  • These cloth face masks are washable and reusable.
  • Size: One size fits most; 5" x 7".
  • Your price includes a one color imprint on the front center of the mask.

Pricing

Pricing for masks by quantity from 4Imprint

Branded

100

250

500

750

1,000

2,500

5,000

 $ 3.77

 $ 3.17

 $ 2.91

 $ 2.79

 $ 2.69

 $ 2.58

 $ 2.40

Pocket Spray Sanitizer #104314-80

  • This spray sanitizer bottle holds 0.25 ounces of clear hand sanitizer
  • Contains 80% ethyl alcohol as an active ingredient/antiseptic
  • Includes a clipped cap for easy attachment
  • Sanitizer is unscented
  • Size: 4-7/8" x 5/8"
  • Your price includes a full-color imprint on the label of the sanitizer
  • Assembled in USA

 

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