Skip to main content

H-1B or E-3 Check Request Process

These instructions are intended for Northwestern department administrators who are supporting an H-1B or E-3 (Australian National) visa petition. Below you will find the steps to request a Northwestern check payment of DHS fees. The OISS requires the checks be requested in the following manner so that the checks can be accurately paired with the H-1B petition to file with U.S. Citizenship & Immigration Services (USCIS).

  • We recommend the NU department request the check at the time of the H-1B (or E-3) submission to the OISS.
  • Please refer to OISS Visa Types, Fees and Processing Times for fee table
  • Create the check payment request in NU Financials in the "Payment Request Center." There are 4 steps to the process in NU Financials: 1) Summary, 2) Supplier, 3) Invoice Details, and 4) Review and Submit.

STEP 1: Summary

1.  INVOICE NUMBER field: Please include the following information, in this order
  • Beneficiary's last name, first initial
  • Type of DHS fee (filing, fraud or premium)
  • Year of check
  • OISS scholar advisor initials
See examples:
Zhang, Q_filing_2022_JM for $460 check for filing fee
Zhang, Q_fraud_2022_JM for $500 check for fraud fee
Zhang, Q_premium_2022_JM for $2,500 check for premium processing fee

2.   DESCRIPTION field, please note:
DHS check for _______________ (amount and type of fee) for _________ (scholar full name)

3.  NOTES/COMMENTS field: "Please intercampus mail directly to OISS (scholar Advisor Initials) at 1902 Sheridan Rd., Evanston IL 60208

4.  PAYMENT HANDLING field:  Hold in Evanston (code HE)

5.  ATTACHMENT:  You must include an attachment (see upper left corner). Include the completed H-1B Check Request Form. NOTE: Use the same form for an E-3 check request.

See example:

example of NU check request for DHS fees for H-1B visa petition

Step 2: Supplier

  1. Search for Department of Homeland Security in the supplier field
  2. Select the Laguna Niguel, CA location

See example

step 2 process to request DHS check for H-1B scholar


Step 3: Accounting Details

  1. Enter your department and chart string information
  2. The "Account Code" at the far right of this page is Account Code. Enter 76780 which is assigned to "Int'l Office Visa Process fee"


Step 4: Review and Submit

Review your information and click the "submit" button in the top right corner. If you need to make adjustments, use the "previous" button to go back.

See example:

Step 4 of check request process for DHS check for H-1B visa fees