Skip to main content

E-3 Extension or Amendment

The procedures for making the following changes are provided on this webpage. 

View Extend/Amend Instructions for E-3 beneficiaries

Steps for Host Department

1. In addition to the packet of documents submitted by the applicant (listed above), the host department is responsible for the following items.

2. The OISS and department handle the prevailing wage and Labor Conditions Application requirements.

3. The OISS prepares E-3 petition.

  • OISS reviews the paperwork and emails the Department and/or Beneficiary if any additional documents are necessary.
  • OISS files the application with USCIS and provides the Department and/or Beneficiary with a FedEx tracking number.

4. The Receipt and Approval Notices are sent after the following processing times.

  • Within approximately 2-3 weeks, OISS Front Desk emails the Beneficiary, Department Contact, and Payroll confirming the receipt of the Receipt Notice.The Receipt Notice is required for employment to begin at Northwestern.
  • Within approximately three to four months, OISS Front Desk emails Beneficiary, Department Contact, and Payroll confirming the decision made by USCIS. The Approval Notice and and support documents will be ready for pick-up at the OISS.
  • If the Beneficiary is outside of the Evanston/Chicago area, the Department contact will pick up documents and send them to the Beneficiary. The Approval Notice is required for any and all international travel.

1. In addition to the packet of documents submitted by the applicant (listed above), the host department is responsible for the following items.

2. The OISS and department handle the prevailing wage and Labor Conditions Application requirements.

3. The OISS prepares E-3 petition.

  • OISS reviews the paperwork and emails the Department and/or Beneficiary if any additional documents are necessary.
  • OISS files the application with USCIS and provides the Department and/or Beneficiary with a FedEx tracking number.

4. The Receipt and Approval Notices are sent after the following processing times.

  • Within approximately 2-3 weeks, OISS Front Desk emails the Beneficiary, Department Contact, and Payroll confirming the receipt of the Receipt Notice.The Receipt Notice is required for employment to begin at Northwestern.
  • Within approximately three to four months, OISS Front Desk emails Beneficiary, Department Contact, and Payroll confirming the decision made by USCIS. The Approval Notice and and support documents will be ready for pick-up at the OISS.
  • If the Beneficiary is outside of the Evanston/Chicago area, the Department contact will pick up documents and send them to the Beneficiary. The Approval Notice is required for any and all international travel.

1. In addition to the packet of documents submitted by the applicant (listed above), the host department is responsible for the following items.

2.  The OISS and department handle the prevailing wage and Labor Conditions Application requirements.

3.  The OISS prepares E-3 petition.

  • OISS reviews the paperwork and emails the Department and/or Beneficiary if any additional documents are necessary.
  • OISS files the application with USCIS and provides the Department and/or Beneficiary with a FedEx tracking number

4. The Receipt and Approval Notices are sent after the following processing times.

  • Within approximately 2-3 weeks, OISS Front Desk emails the Beneficiary, Department Contact, and Payroll confirming the receipt of the Receipt Notice.The Receipt Notice is required for employment to begin at Northwestern.
  • Within approximately three to four months, OISS Front Desk emails Beneficiary, Department Contact, and Payroll confirming the decision made by USCIS. The Approval Notice and and support documents will be ready for pick-up at the OISS.
  • If the Beneficiary is outside of the Evanston/Chicago area, the Department contact will pick up documents and send them to the Beneficiary. The Approval Notice is required for any and all international travel.

Addressing Dependents

The E-3 beneficiary will have to file the I-539 form to extend his/her dependents' status. This I-539, including the following documents, should be included in this E-3 extension filing.

  • Completed form I-539
  • Copy of dependent(s) visa stamp page
  • Copy of dependent(s) passport biographical page
  • Printout of dependent(s) I-94
  • $370 fee check made payable to The Department of Homeland Security (payable by you or your department)
  • Copy of marriage certificate for spouse and/or birth certificate(s) for children. Include both original and English translation.