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Employee Travel

Employees may travel within the U.S. or abroad, but they must follow certain restrictions and carry valid identification and travel documents. These restrictions vary according to visa category. 

Travel Restrictions and Requirements

COVID-19 Vaccination and Testing Requirements for Entry into the U.S.

  • As of November 8, 2021, all non-U.S. citizens, non-U.S. immigrant travelers arriving in the U.S. from a foreign country must have proof of an acceptable COVID-19 vaccination. In addition to evidence of vaccination,  as of December 6, 2021, proof of a negative COVID-19 test (regardless of vaccination status or citizenship) taken within 1 day of departure is required. Full details of these requirements as well as exemption categories can be found on the CDC website.

H-1B Visa-Holders

Documents Required

Travel Within the U.S.

  • Valid Passport
  • Copy of H-1B approval notice

Traveling Abroad

  • Original H-1B approval notice;
  • Copy of the Labor Condition Application (LCA);
  • Valid passport (6 months into the future) with valid H-1B visa stamp;
  • Copy of your I-129 petition;
  • Updated employment verification letter from NU department stating that you are currently employed, dates of employment, salary, job title and brief description of job duties.

Dependents

When traveling, H-4 dependents should carry with him/her:

  • Copy of the H-1B Approval Notice;
  • Copy of the H-1B petition most recently submitted to USCIS;
  • Other relevant documents related to H-4 status (Approval Notice, H-4 visa stamp);
  • Valid passport.

 

Expired Visa Stamps

If your H-1B visa stamp has expired, you must obtain a valid H-1B visa stamp to re-enter the U.S.

Exception: If you are traveling in Canada or Mexico and will stay for less than 30 days, you can re-enter the U.S. on an expired visa stamp. Longer visits will require a valid stamp to re-enter.

Status Changes

If you are changing or extending your H-1B visa, you will need to obtain an H-1B visa stamp to re-enter the U.S. in H-1B visa status.

  • This includes H-1B beneficiaries with a change of status (COS) within the U.S. who are currently in H-1B status with an Approval Notice. If the visa stamp is from another visa category (e.g. F-1), then he/she will have to obtain an H-1B visa stamp to re-enter the U.S. in H-1B visa status.
  • If an H-1B beneficiary is traveling while an H-1B extension is pending and will be re-entering the U.S. close to the expiration date of his/her current H-1B, he/she is encouraged to carry the documents listed above plus the extension Receipt Notice and copies of the extension petition with him/her while traveling.
  • If an H-1B beneficiary who is changing employers (COE) is traveling with a valid visa stamp from another employer, he/she is required to bring all of the documents listed above.

Border Crossing

When crossing the U.S. border, be prepared to answer specific questions about your current H1-B petition. You may be asked about: the nature of your employment (i.e. NU department, job title); specific job duties (i.e. job description); exact work location; or salary.

Occasionally individuals are selected for secondary inspection. Reasons for this inspection might include:

  • Your travel documents are incomplete or you do not have the proper documents or visa
  • You appear to have previously violated your immigration status
  • You appear to have a criminal record that is of concern
  • You have been selected for a random inspection.

If you are pulled into secondary inspection, please answer all questions directly, truthfully and to the best of your knowledge.

E-3 Visa-Holders

Documents Required

Traveling abroad

  • Valid E-3 visa stamp
  • Valid passport

Although not required for travel, the following documents may support your E-3 status. They are on file in the OISS office and are available upon request.

  • Original E-3 approval notice (I-797A): If an E-3 visa holder received his/her E-3 visa stamp in Australia, he/she will not have this document
  • Original E-3 extension receipt notice (I-797C)
  • Copies of USCIS approval (COS/COE) petition
  • Copies of USCIS extension (EOS) petition
  • E-3 visa support letter
  • E-3 status letter 

Please request these documents through our online Scholar Document Request form and allow 2 weeks for processing. The OISS will notify you when we receive your request and when your request has been processed.

Status Changes

Status changes

If you are extending your E-3 visa, and you plan to travel while the extension is pending, you may be able to enter the U.S. close to/after the expiration of your current E-3.

However:

  • Please notify the OISS of your plans before departure.
  • Take your extension receipt notice (I-797C) and copies of the extension petition with you while traveling.

TN Visa-Holders

Documents Required

Traveling abroad

  • Canadian TN holders may travel and re-enter the U.S. as long as the period noted on the I-94 is valid.
  • Mexican TN holders must ensure that the TN visa stamp in their passport is valid for readmission.
  •  

Status changes

If you are extending your TN visa, traveling while the extension is pending with the USCIS may create complications.

  • Please notify the OISS of your plans before departure.
  • The OISS will then request that USCIS send the electronic approval notice to the nearest U.S. consulate/embassy (for Mexican TN-holders) or location of pre-flight inspection/border crossing (for Canadian TN-holders).

O-1 Visa-Holders

Required Documents

Travel within the U.S.

  • Valid passport
  • Copy of O-1 approval notice

Traveling abroad

  • Original O-1 approval notice;
  • Valid passport (6 months into the future) with valid O-1 visa stamp;
  • Copy of your I-129 petition;
  • Updated employment verification letter from NU department stating that you are currently employed, dates of employment, salary, job title and brief description of job duties.

 

Travel for Dependents

When traveling, O-3 dependents should carry with him/her: a copy of the O-1 Approval Notice; copy of the O-1 petition most recently submitted to USCIS; as well as any other relevant documents related to O-3 status (Approval Notice, O-3 visa stamp); and a valid passport.

Expired Visa Stamps

If your O-1 visa stamp has expired, you must obtain a valid O-1 visa stamp to re-enter the U.S.

Status Changes

If you are changing or extending your O-1 visa, you will need to obtain an O-1 visa stamp to re-enter the U.S. in O-1 visa status.

  • This includes O-1 beneficiaries with a change of status (COS) within the U.S. who are currently in O-1 status with an Approval Notice. If the visa stamp is from another visa category (e.g. J-1), then he/she will have to obtain an O-1 visa stamp to re-enter the U.S. in O-1 visa status.
  • If an O-1 beneficiary is traveling while an O-1 extension is pending and will be re-entering the U.S. close to the expiration date of his/her current O-1, he/she is encouraged to carry the documents listed above plus the extension Receipt Notice and copies of the extension petition with him/her while traveling.
  • If an O-1 beneficiary who is changing employers (COE) is traveling with a valid visa stamp from another employer, he/she is required to bring all of the documents listed above.

Border Crossing

When crossing the U.S. border, be prepared to answer specific questions about your current O-1 petition. You may be asked about: the nature of your employment (i.e. NU department, job title); specific job duties (i.e. job description); exact work location; or salary.

Occasionally individuals are selected for secondary inspection for various reasons. If you are pulled into secondary inspection, please answer all questions directly, truthfully and to the best of your knowledge.

Legal Permanent Residents

Documents Required

An H-1B employee with a pending I-485 is permitted to travel abroad under the following conditions:

  • H-1B is valid
  • H-1B visa stamp is valid
  • The passport is valid

However, if the underlying H-1B is not valid, then an alien must apply for a travel document called Advanced Parole before leaving the U.S. Otherwise, the adjustment application is deemed to have been abandoned if the beneficiary leaves the U.S.

Travel Tips

  • Before traveling, make photocopies of ALL documents: passport, I-20/DS-2019, visa stamp, I-94 record. Leave a set of copies at home or with a friend and carry a copy with you separate from your originals. Lost or stolen documents are much easier to replace with photocopies!
  • Carry your COVID-19 vaccine card with you when you travel and take and save a photo of your vaccine card document as well.
  • If traveling abroad, bring your financial documentation showing proof of necessary funds to cover tuition and living costs. (i.e. bank statements, funding letters, etc.)
  • If you have lost your passport and/or your I-94 card, please visit the Department of State's website for instructions on what to do next and how to file for replacement documents.
  • Remember to print and save your I-94 record each time you return to the U.S.  Visit www.cbp.gov/I94 to print your I-94 record.