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Extend or Amend a H-1B

The procedures for making the following changes are provided on this webpage. View Instructions for Host Department

  • H-1B COE (Change of Employer) hold an H-1B at another institution but will be hired by Northwestern.
  • H-1B EOS (Extension) hold an H-1B at Northwestern but will extend employment end-date (all other employment information remains the same)
  • H-1B Amend hold an H-1B at Northwestern but need to change details such as site of activity, job title, job description, salary, or hours worked.

Although the steps and materials required may vary slightly, the basic procedure is the same:

  1. The H-1B applicant will submit required forms and documentation to the host department. The host department will complete its own required forms and submit the entire packet to the Office of International Student and Scholar Services.
  2. Both applicant and host department will be complete online forms on Law Logix.
  3. The OISS will handle Prevailing Wage Determination and Labor Condition Application requirements.
  4. The OISS will prepare the petition and submit it to USCIS
  5. After receiving USCIS Receipt Notice, the H-1B applicant may begin/continue work at Northwestern

Please be aware that it takes a minimum of 5 months for OISS to process an H-1B Change of Employer or Amendment application after receiving a completed request. H-1B Extensions require 4 week to process. While the Receipt Notice is required for work to continue/begin at Northwestern for COE/Extension/Amend cases, the Approval Notice is required for all international travel. Please communicate with your OISS advisor about any upcoming international travel plans.

Questions? Contact the Office of International Student and Scholar Services or departmental contact.

Instructions for H-1B Beneficiary

1. Submit the following required documentation to your host department:

  • Copy of passport biographical page
  • Current curriculum vitae (CV)
  • Copy of diploma(s)
  • Copy of transcript(s)
  • Credential evaluation, if you received your degree outside the U.S. Recommended evaluation companies include: Educational Perspectives (office located in Chicago), Evaluation Service, Inc.; World Education Services (WES); Educational Credential Evaluators (ECE); One Earth Credential Evaluators
  • Copy of H-1B visa stamp
  • Copy of I-94 record (If you will travel internationally between submitting your I-94 record to OISS and receipt of H-1B approval, please alert your OISS Advisor before confirming your trip.) 
  • Copy of W2
  • Copies of all previous H-1B approval notices
  • Three most recent pay stubs from current employer (wait for your IO advisor to request these via email)
  • An employment letter from your current employer, including recent date and confirming employment start date
  • If you once held a J-1 visa: Copies of J-1 visa stamps or DS-2019 to prove J-1 status
  • If you were subject to 212(e): Copy of waiver recommendation and copy of 1-612 OR proof that the 2 years has been fulfilled
  • Optional: $2500 for USCIS Premium Processing that guarantees Receipt/Approval notices within 20 days. Check must be made to the Department of Homeland Security (payable by hiring department).

2. Complete the online questionnaire in Law Logix.

  • Law Logix: ww8.welcomeclient.com
  • The Office of International Student and Scholar Services (OISS) will send you your LawLogix login information after your sponsoring department has submitted a complete request to the OISS.

3. Both you and your department contact will receive emails when the OISS receives a request, when the OISS sends the petition to USCIS, and when OISS receives the Receipt and Approval Notices.

Please note: Your USCIS Receipt Notice is needed before you can start work at NU. If the intended employment start-date approaches and you do not have a Receipt Notice, the NU hiring department will have to delay employment. 

Dependents and Form I-539

If this application includes an extension, the H-1B beneficiary will have to file the I-539 form to extend his/her dependents' status. This I-539 should be included in this H-1B extension filing. If there is no request to extend the beneficiary's end date, then an I-539 may not be necessary.

1. Your host department must submit your forms and documents (listed below) along with its own documents as a complete package to the OISS.

  • Copy of passport biographical page
  • Current curriculum vitae (CV)
  • Copy of diploma(s)
  • Copy of transcript(s)
  • Copies of all previous H-1B approval notices
  • Three most recent pay stubs from Northwestern (wait for your IO advisor to request these via email)
  • Copy of visa stamp
  • Copy of I-94 record (If you will travel internationally between submitting your I-94 record to OISS and receipt of H-1B approval, please alert your OISS Advisor before confirming your trip.) 
  • If you once held a J-1 visa: Copies of J-1 visa stamps or DS-2019 to prove J-1 status
  • If you were subject to 212(e): Copy of waiver recommendation and copy of 1-612 OR proof that the 2 years has been fulfilled
  • Optional: $2500 for USCIS Premium Processing that guarantees Receipt/Approval notices within 20 days. Check must be made to the Department of Homeland Security (payable by hiring department).

2. Complete the online questionnaire in Law Logix.

  • Law Logix: ww8.welcomeclient.com
  • The OISS will send you your LawLogix login information after your sponsoring department has submitted their request to the OISS. You can also log on to LawLogix for updates on the progress of the case and for remaining in contact with the OISS in case further information or documentation is needed.

3. Both you and your department contact will receive emails when the OISS receives a request, when the OISS sends the petition to USCIS, and when OISS receives the Receipt and Approval Notices.

Please note: Your USCIS Receipt Notice is needed before you continue working at NU. If your current H-1B end-date passes and you do not have a Receipt Notice the NU hiring department will have to delay employment. 

Dependents and Form I-539

The H-1B beneficiary will have to file the I-539 form to extend his/her dependents' status. This I-539, including the following documents, should be included in this H-1B extension filing.

  • Completed form I-539 and I-539A (if there is more than one dependent, each additional dependent needs to complete an I-539A)
  • Copy of dependent(s) visa stamp page
  • Copy of dependent(s) passport biographical page
  • Copy of dependent(s) previous H-4 approval notice(s)
  • Printout of dependent(s) I-94
  • $370 fee check made payable to The Department of Homeland Security (payable by your or your department)
  • Copy of marriage certificate for spouse and/or birth certificate(s) for children. Include both original and English translation.

If the only change will be an increase/decrease in salary, please contact your assigned OISS Advisor so that we can evaluate if an H-1B Amendment is necessary.

If your position will change (e.g. new job title, new job description, new site of activity, promotion, transfer to another NU department, different hours per week), you are required to submit H-1B Amendment paperwork and receive a USCIS Receipt Notice before any change occurs.

1. Your host department must submit your forms and documents (listed below) along with its own documents as a complete package to the OISS.

  • Copy of passport biographical page
  • Current curriculum vitae (CV)
  • Copy of diploma(s)
  • Copy of transcript(s)
  • Three most recent pay stubs from Northwestern (wait for your OISS advisor to request these via email)
  • Copies of all H-1B Approval Notices
  • Copy of visa stamp
  • Copy of I-94 record (If you will travel internationally between submitting your I-94 record to OISS and receipt of H-1B approval, please alert your OISS Advisor before confirming your trip.) 
  • If you once held a J-1 visa: Copies of J-1 visa stamps or DS-2019 to prove J-1 status
  • If you were subject to 212(e): Copy of waiver recommendation and copy of 1-612 OR proof that the 2 years has been fulfilled
  • Optional: $2500 for USCIS Premium Processing that guarantees Receipt/Approval notices within 20 days. Check must be made to the Department of Homeland Security (payable by hiring department).

2. Complete the online questionnaire in Law Logix.

  • Law Logix: ww8.welcomeclient.com
  •  The OISS will send you your LawLogix login information after your sponsoring department has submitted their request to the OISS. You can also log on to LawLogix for updates on the progress of the case and for remaining in contact with the OISS in case further information or documentation is needed.

3. Both you and your department contact will receive emails when the OISS receives a request, when the OISS sends the petition to USCIS, and when OISS receives the Receipt Notice and Approval Notices.

Note: The USCIS Receipt Notice is needed before the change proposed in the petition can take place.


Dependents and Form I-539

If this application includes an extension, the H-1B beneficiary will have to file the I-539 form to extend his/her dependents status. This I-539 should be included in this H-1B extension filing. If there is no request to extend the beneficiary's end date, then an I-539 may not be necessary.

About Processing Times

H-1B requests may be submitted up to 12 months before the start date but no earlier. Please keep in mind OISS and USCIS processing times are subject to change based on processing volume.

  • Internal processing at the OISS (before sending to USCIS) for Change of Employer and Amended H-1B petitions require 5 months. Nothing can be done to expedite this processing time, which is needed to complete the Prevailing Wage Determination and Labor Condition Application requirements.
  • Internal processing at the OISS (before sending to USCIS) for Extension of Status H-1B petitions requires 4 weeks.
  • External processing (once petition is sent to USCIS) requires 3 weeks to issue a Receipt Notice and approximately 12 months (or more depending on USCIS delays) for an Approval Notice. Premium processing is used to expedite the receipt of the Approval Notice.
  • If used, USCIS will issue a decision within 15 calendar days.