Extend or Amend an E-3
The procedures for making the following changes are provided on this webpage.
- E-3 COE (Change of Employer) are transferring to Northwestern from another institution.
- E-3 EOS (Extension) would like to extend employment end-date
- E-3 Amend hold an E-3 at Northwestern but need to change details such as job title, job description, salary, or hours worked.
To view the steps the host department must take to change a visa, visit the Instructions for Host Departments page.
Instructions for E-3 Beneficiary
1. Submit the following required documentation to your host department:
- Copy of passport biographical page
- Current curriculum vitae (CV)
- Copy of diploma(s)
- Copy of transcript(s)
- Credential evaluation. Recommended evaluation companies include: Evaluation Service, Inc.; World Education Services (WES); Educational Credential Evaluators (ECE)
- If you once held a J-1 visa and are subject to the 212(e) two-year residency requirement: Copy of waiver recommendation and copy of I-612
- Copy of W2
- Three most recent pay stubs from current employer (wait for your OISS advisor to request these via email)
- An employment letter from your current employer, including recent date and confirming employment start date
- Copies of all E-3 approval notices
- Optional: $2500 for USCIS Premium Processing that guarantees Receipt/Approval notices within 20 days. Check must be made to the Department of Homeland Security (payable by beneficiary or department).
2. Complete the online questionnaire in Law Logix.
The Office of International Student and Scholar Services (OISS) will send you necessary login information to Law Logix (ww8.welcomeclient.com) after your sponsoring department has submitted their request to the OISS.
Addressing Dependents
If this application includes an extension, the E-3 beneficiary will have to file the I-539 form to extend his/her dependents status. This I-539 should be included in this E-3 extension filing. If there is no request to extend the beneficiary's end date, then an I-539 is not necessary.
1. Submit the following required documentation to your host department:
- Copy of passport biographical page
- Current curriculum vitae (CV)
- Copy of diploma(s)
- Copy of transcript(s)
- If you once held a J-1 visa and are subject to the 212(e) two-year residency requirement: Copy of waiver recommendation and copy of I-612
- Three most recent pay stubs from Northwestern (wait for your OISS advisor to request these via email)
- Copies of all E-3 approval notices
- Copy of visa stamp
- Copy of I-94 record
- Optional: $2500 for USCIS Premium Processing that guarantees Receipt/Approval notices within 20 days. Check must be made to the Department of Homeland Security (payable by beneficiary or department).
2. Complete the online questionnaire in Law Logix.
The International Office (OISS) will send you necessary login information to Law Logix (ww8.welcomeclient.com) after your sponsoring department has submitted their request to the OISS.
Addressing Dependents
The E-3 beneficiary will have to file the I-539 form to extend his/her dependents' status. This I-539, including the following documents, should be included in this E-3 extension filing.
- Completed form I-539
- Copy of dependent(s) visa stamp page
- Copy of dependent(s) passport biographical page
- Printout of dependent(s) I-94
- $370 fee check made payable to The Department of Homeland Security (payable by you or your department)
- Copy of marriage certificate for spouse and/or birth certificate(s) for children. Include both original and English translation.
If the only change will be an increase/decrease in salary, please contact your assigned OISS Advisor so that we can evaluate if an E-3 Amendment is necessary.
If a re-filing is necessary, complete the steps listed below.
1. Submit the following required documentation to your host department:
- Copy of passport biographical page
- Current curriculum vitae (CV)
- Copy of diploma(s)
- Copy of transcript(s)
- If you once held a J-1 visa and are subject to the 212(e) two-year residency requirement: Copy of waiver recommendation and copy of I-612
- Three most recent pay stubs from Northwestern (wait for your OISS advisor to request these via email)
- Copies of all E-3 approval notices
- Copy of visa stamp
- Printout of I-94
2. Complete the online questionnaire in Law Logix.
The International Office (OISS) will send you necessary login information to Law Logix (ww8.welcomeclient.com) after your sponsoring department has submitted their request to the OISS.
Addressing Dependents
The E-3 beneficiary will have to file the I-539 form to extend his/her dependents' status. This I-539, including the following documents, should be included in this E-3 extension filing.
- Completed form I-539
- Copy of dependent(s) visa stamp page
- Copy of dependent(s) passport biographical page
- Printout of dependent(s) I-94
- $370 fee check made payable to The Department of Homeland Security (payable by you or your department)
- Copy of marriage certificate for spouse and/or birth certificate(s) for children. Include both original and English translation.