Hotels
Northwestern offers discounted rates for hotels across the country available to travelers who book lodging through one of Northwestern's travel agencies. Each travel agency has access to their own discounted rates at specific hotels as well as to Northwestern's negotiated hotel rates.
For a list of all hotels with negotiated rates and hotel contact information, please visit the Hotel Rates web page.
Northwestern also has discounted rates for local hotels near the Chicago and Evanston campuses for guests traveling on behalf of the University. For information about Evanston, Chicago, and Extended Stay hotels, please visit the Local Hotels web page.
Book a Hotel
Lodging can be booked through any of Northwestern's contracted travel agencies. University travelers may also contact the hotel directly to book lodging.
Access to Egencia is now closed for new bookings. If you have future travel booked through Egencia and need to change or cancel your reservation, please contact travel@northwestern.edu so that we can give you access to the system.
| Key Travel | Travel 100 Group | |
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Contact Info |
646-289-6820 Email Key Travel: northwestern@keytravel.com
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Hours of Operation |
24/7 |
M-F: 9 am-5 pm 24/7 emergency support: 303-876-4247 |
For a detailed comparison of these agencies' services and fees, please visit the Travel Agencies web page
Hotel Policies
- Northwestern's Travel and Entertainment Policy (pdf format) specifies that travelers must book standard accommodations in reasonably priced, commercial-class hotels and motels.
- Northwestern travelers may be asked to provide a personal credit card for any hotel incidentals when checking in, regardless of whether or not the hotel room is directly billed to a department/unit chart string or invoiced directly to the department/unit.
Please see the Policies and Reimbursements web page for additional information about travel-related policies and the reimbursement process.
Local Hotels
Northwestern also offers discounted rates at many hotels near the Evanston and Chicago campus. For information about Evanston, Chicago, and Extended Stay hotels please visit the Local Hotels web page.
When booking a preferred local hotel through Key Travel, be sure to select the rate that indicates it's a "Northwestern Preferred Rate" to take advantage of negotiated perks like discounted rates, waived facility fees, better cancellation dates, and more.