Electronic Payment to Vendors
Procurement and Payment Services manages the conversion and administration of vendors receiving electronic payments, as the default method of payment in the vendor table, from Northwestern University through ePayables (Credit Card) or Paymode X (ACH).
Credit Card – ePayables
The ePayables credit card program is a way for Northwestern to pay its invoices using VISA credit card. With this program, the vendor would receive an email as notification and authorization to charge the dedicated credit card after an invoice is approved by Northwestern's Accounts Payable department. The remittance email provides the invoice number(s), invoice dollar amount(s), and credit card information to charge the transaction, and can be sent to multiple individuals in the vendor's organization.
To sign up for the ePayables credit card program, the vendor should send an Email to Nicholas Gang n-gang@northwestern.edu and provide the following information: Email (or Emails) for receiving remittance information, Name and Title, Company or Business Name, and Telephone Number.
General information on this program is available on the Bank of America website. Contact Nicholas Gang for questions.
ACH – Paymode X
The Paymode X direct deposit program is an ACH program that allows Northwestern to directly deposit invoice payments into the bank account the vendor specifies, along with complete remittance information that can be accessed at any time, after an invoice is approved by Northwestern's Accounts Payable department. An email can be sent from Paymode X notifying the vendor of the deposit.
If a vendor is interested in signing up for ACH Payments through Paymode, please notify Nicholas Gang at n-gang@northwestern.edu and provide the vendor’s contact information. Northwestern will request Paymode send an enrollment invitation to the vendor.
Paymode has a dedicated team to assist vendors with enrollment and offer guidance to ensure they are selecting the payment option that is right for them. When signing up for any option, vendors are contracting directly with Paymode for these services. It is best to contact them for review of available options as some may carry a nominal fee. Their Vendor Enrollment team is happy to assist vendors to ensure they are getting the most out of their membership and can be contacted at enrollment@paymode-x.com or 1-800-331-0974.
Please note, the ability to be paid via ACH or Card are only for vendors actively working with Northwestern. If a vendor is not yet doing business with us, please contact Nicholas Gang. If a vendor is already participating on the Paymode Network and has questions or concerns regarding their current membership elections or the details of this enrollment, please contact the Paymode Vendor Success team for membership support. Please see this guide for assistance with submitting a request to the team.
Contact
Nicholas Gang
Phone: 847.467.4715
Email: n-gang@northwestern.edu