Procurement Process and Policy Reminders

April 6, 2023

We wanted to share share a short list of policy reminders. When departments and schools need to purchase an item or service:

Use Preferred Vendors whenever possible
- Many preferred vendors have punchout catalogs in iBuyNU, allowing for a streamlined ordering process. In addition, Northwestern’s preferred vendors have dedicated representatives who are able to speak with you directly to talk through any questions.
If an order will be $25,000 or more and you are not using a preferred vendor, at least three bids must be solicited before submitting a requisition.
- Contact PPS to assist with RFPs when a strategic partner is needed for goods and services
- Contact PPS when grant funds will be used and the purchase will exceed $250,000 to ensure compliance with Uniform Guidance
A Purchasing Decision Documentation (PDD) form must be filled out and attached to requisitions and payment requests for all purchases of $25,000 or more.

If you have any questions about the Procurement process, please email the PPS Customer Service team.