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Accounts Payable Reminders

December 3, 2021

Procurement and Payment Services (PPS) has compiled a list of important Accounts Payable Reminders:

Research Subject Account Code

When entering your chartstring on payment requests for research subjects, remember to use the research subject account code, which is either 78660 or 78666.  Using the correct account code allows the workflow to skip Accounts Payable, ensuring a timely approval and payment process.

Check Printing and Mailing

PPS recently worked with NUIT to transition the printing and mailing of checks to our primary banking partner, which is Chase.  99% of all vendor-, HR-, and student-related checks are now printed and mailed directly to the recipient by Chase.  Therefore, departments and schools should minimize requests to hold checks for pick up as they are no longer printed by Accounts payable.

If you have any questions, please contact Gary Ernsteen at g-ernsteen@northwestern.edu or 847.491.2781.

New Invoice Process Reminders

In March, a New Invoicing System was implemented. Since the new system has been in place, the turnaround time for invoice processing has improved dramatically. To ensure the timeliest payment possible, please remember the following:

If you have any questions, please contact Accounts Payable at 847.491.7339 or accounts-payable@northwestern.edu.

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