Open a Position
Before contacting Human Resources to begin recruiting on your position, you should understand your school or unit's internal recruitment process. Your department/business administrator is a valuable resource to ensure you are completing the necessary steps.
Once you have completed the initial steps within your school or unit, you are ready to work with Human Resources to finalize the job description, determine the position term, complete the Position Management Process (if applicable) and create a job opening in myHR.
Finalize a job description
- If you are creating a new position (one that has not previously existed in your school/unit), the first step is to develop a job description. You can either select the Job Family Job Description or develop a Competency-Based Job Description.
- Once you have a draft job description, submit a completed Position Request Form to the HR Compensation team for review. Through an iterative process, the Compensation team will evaluate the position against similarly situated roles in the university and the external marketplace to determine the appropriate job grade and recommend a title. Once finalized, they will assign a Position Number, which is used to initiate the job opening in myHR eRecruit.
- If you are backfilling an existing position, and have made updates to the job description, submit it to the HR Compensation team for review. They will verify the title and grade are still appropriate.
- If you are backfilling an existing position, and have not made any changes to the job description, HR Compensation review is not required.
Determine the position term
In most cases, regular staff positions do not have a set end date; they are indefinite. However, in some circumstances, regular staff positions are set up as Term Positions with a predetermined end date. Term positions are generally used when there is limited grant funding for the position, or the department is in transition and unable to commit to an indefinite position. When hiring for a Term Position, the term length must be included in the job posting.
Complete the Position Management Process
On February 5, 2018, Northwestern adopted a university-wide Position Management Process to review position requests for regular staff as well as, temporary workers and contractors, to ensure budget availability, enhance organizational effectiveness, and strengthen alignment of positions to school/unit strategy. A process to review requests for staff additional pay also went into effect. Visit the Position Management Process website to determine if your position is subject to this process.
Create a Job Opening in myHR
Once your position is created, and it has been approved through the Position Management Process, you can initiate the job opening in myHR. Learn more about the steps needed to post your job.