askHRHR Operations Document Submission
Use this process to submit completed, signed documentation to HR Operations for processing. HR Operations estimates a 5-day processing turnaround time from December through May, and a 10-day turnaround June through November. Please note that required background checks may add an additional 5 – 7 days to total turnaround time; HR Operations’ processing begins only after background checks are complete.
When Will My Request Be Processed?
- You must have a valid NetID and password to submit documents online.
- All documents must be completed, signed, scanned, and ready to attach to your submission.
- Each attached document must be less than 4mb in size.
- Tip: The person submitting forms online does not need to manually sign them; your electronic signature is automatically recorded along with your upload.
- Temp workers may start working - even if not hired yet - as long as they have a SSN number and I9 is complete (and FNIS, if foreign nationals). Departments may enter historical timekeeping edits if hours are worked prior to the record being active.
- Feinberg School of Medicine users may submit transactions which will be electronically routed for department, NMG, and school-level approval.
When Will My Request Be Processed?
Please note that required background checks may add an additional 5 – 7 days to total turnaround time; HR Operations’ processing begins only after background checks are complete.
- Please a) wait 5-10 days from submission - and b) confirm the request is not on the Job page in myHR > Navigator > Job Data - before reaching out for request status.
- Note: The myHR Appointment Overview page will not display appointments with future start dates; the Job Data page must be used.
- It's not there? If the request has not met processing expectations below, and is not on the Job Data page, please reach out directly to Julie Phelan, HR Operations Manager, via email or Teams. Please include the confirmation email received upon submission.
Requests to expedite processing: We are commonly asked to move a request up in queue. Approved expedited requests are those involving critical situations, such as loss of employee health coverage. If you feel a request meets urgent criteria, please reach out to Julie Phelan directly.
- Processing time expectations
- Refer to the myHR Payroll Calendar for paperwork deadlines and payroll confirm dates.
- Seasonal turnaround times are listed below. We aim to process earliest submissions first (first-in, first-out), with certain exceptions.
- December through May: Expected turnaround time = 5 days
- Busy season, June through November: Expected turnaround time = 10 days
- Monthly employees should be processed by two days before the monthly confirm.
- Bi-weekly employees (temps, Special Pay) should be processed by the Friday morning after the Monday paperwork deadline; longer in busy season.
- New hires will generally be completed in five days, longer in the busy season.
- What if I can't see Job Data in myHR to check my request?
- If you do not have access to the Job Data page, please contact your manager, Dean's Office or Business Office for assistance or to discuss access. Access requests require the myHR security form with appropriate signatures.
- There is no need to complete the bottom portion of the Personal Data Form. This data will be entered directly into the online request.
- When submitting a non-student temp, your request will be routed first to Talent Acquisition to initiate a background check.
- New temp hires require a Personal Data Form that includes their SSN, date of birth and marital status. Existing temps, active within six months, do not need to submit a new Personal Data Form; instead, you may upload a blank form or blank page. Active temps should update their personal data in myHR Self Service.
- The submission page contains multiple sections with purple headers. If the form does not appear correctly or if you receive an attachment error, close and re-open your browser or clear your cache/cookies. As a last resort, using a "Private" or "Incognito" browser window may correct repeated errors.
- Attached documents may be no larger than 4mb each. To decrease the size of larger files, print the document and rescan at a lower resolution, or use the application's Print to PDF feature. Original documents should be scanned at a lower resolution (200-300dpi) and in grayscale. Photos taken from a mobile device should likewise be captured or re-saved at the lowest possible resolution and in grayscale, when possible.
Submit documents to hr operations