Skip to main content

Inter- and Intra-Campus Mail

How to Send Campus Mail

Mail services delivers both intercampus and intracampus mailings:

  • Intercampus (campus-to-campus): Mail will be delivered to recipient within two working days of receipt in the mail stream.
  • Intracampus (same-campus): Mail will be delivered within one working day (excluding mail which must pass through other McGaw Medical Center mail rooms).

The mail centers operates eight hours a day, Monday through Friday. Please be mindful of this schedule when mailing time-sensitive notices for meetings, seminars and other activities.

Campus Mail Delivery Schedule

Campus Mail Delivery Addresses

  1. Use Interdepartmental Envelopes

    Use the interdepartmental envelopes for internal mailing needs. Addressing campus mail on white envelopes is not recommended because it may be mistaken for US mail and sent to the Post Office. Used envelopes are sometimes available in Mail Services; contact your campus mailroom. New envelopes can also be ordered through Guy Brown. Guy Brown is Northwestern's Preferred Vendor for office supplies.

  2. Fill in All Envelope Blanks

    The interdepartmental envelopes are used repeatedly for internal mailings so please make sure that all previous markings have been crossed out. Please type or print legibly, fill in all blanks and refrain from using acronyms.

  3. Mail Services Picks up Mail from All Campus Locations

    With a few exceptions, Mail Services can pick up mail on all campus locations, and can otherwise provide services upon request. Contact Reginald Lee, Manager of Logistics, at reginald.lee@northwestern.edu or (847) 467-7473.

Misdelivered Mail

If you receive mail that is delivered to an individual no longer in your department (but still at Northwestern) or if the mail was delivered to your department in error, complete the Evanston Misdelivered Mail Form or Chicago Misdelivered Mail Form.

Personal Mail

Employees may not use the campus mail system for receiving or sending personal mail. For more information on this policy, see our Frequently Asked Questions.

Special Campus Mail

Certain types of campus mail require special handling: Confidential Correspondence, Mass Campus Mailings and Items Requiring Special Packing.

View special campus mail.