Payment Requests
Payment Requests
When do I use a "Payment Request" vs. a "Requisition/PO"?
If you are paying for services, you can use the Payment Request. Payments for all goods should be done through the Requisition/PO process.
How long does it take to get a Payment Request paid after it has been created and approved, and all required paperwork has been attached?
For regular Payment Requests (payments to vendors for services, contracted services, and visitors' reimbursements), where all required documentation is attached, the standard turnaround time is 1-2 business days. However this is dependent upon departmental approvals. Once the final departmental approval has been given, payment should be issued within 1-2 business days.
How can I see if a Payment Request has been paid?
The information is accessible via a number of different paths in NU Financials. The MyHR Learn View Payments guide offers a step-by-step guide to using these different tools. If you cannot find all of the information you need, call Accounts Payable Customer Service at (847) 491-7339 for assistance.
How many invoices can I pay on one Payment Request?
Only one invoice can be paid on a Payment Request. If you have multiple invoices from the same vendor, you must create a separate Payment Request for each one.
What documentation do I need for a Direct Payment Request (DPR) submitted on a Payment Request?
When submitting a DPR as a Payment Request, attach a vendor invoice.
For requests that do not have an invoice, Accounts Payable requires some type of documentation (such as a subscription renewal or registration form) that includes the purpose of the payment, the payment amount, vendor name and vendor remit address. The paper Direct Payment Request form can be used in lieu of an invoice when one is not available for the payment.
What documentation do I need for a Contracted Services Form (CSF) submitted on a Payment Request?
Attach a signed and approved CSF and if available, an invoice, to the Payment Request.
What happens if I forget to attach the necessary documentation to my Payment Request?
The Payment Request will be sent back to the submitter with a request to attach the documentation and to resubmit the Payment Request.
When submitting a Payment Request, do I also need to send a paper copy to Accounts Payable?
No, please attach the paperwork to your Payment Request. Accounts Payable requests that you do not send paper copies in campus mail, as extra invoice copies could result in accidental duplication of payment.
Is it still permissible to submit DPRs (direct payment requests) and VERs (visitors' expense reports) in paper form?
No, the Electronic Payment Request process is the University standard. If you are having trouble with the procedure, please call Accounts Payable Customer Service at (847) 491-7339 for assistance.
I am trying to pay an individual for consulting services. How long will it take before the check is issued?
Providing that the Contracted Services Form has been properly completed and all required documentation has been attached to the Payment Request, the standard turnaround time is 1-2 days. However this is dependent upon departmental approvals. Once the final departmental approval has been given, payment should be issued within 1-2 business days.
How do I pay an employee for services outside their normal duties?
This is done through the Payroll office, using the Additional/Special Pay Request Form.