Private Automobile Transportation

Travel on University business using privately owned vehicles is reimbursed based on US Federal Government reimbursement rates.

Reimbursement Rate Includes

Reimbursement Rate Excludes

• damage to a privately owned vehicle used for University business
• deductibles or other uninsured loss to the vehicle

For Long-Distance Travel

For travel to points more than 300 miles beyond the point of origin:

• primarily for the convenience of the traveler, a personal automobile may be approved under the accountable process established and authorized by respective Deans and Vice Presidents;
• cost comparison for reasonableness should be made between the cost of the per-mile reimbursement plus tolls for car travel, and the least expensive round-trip air fare between the nearest commercial airport serving the origin and destination cities, plus associated transfer costs to and from the airport; and
• documentation of cost comparison should be included in travel expense report.