Approvals and Signatures

Approvals & Signatures

What is the time frame between approval of a requisition and the creation of a purchase order?

The system automatically sources all fully approved and budget checked requisitions into purchase orders every two hours (8 a.m., 10 a.m., 12 p.m., 2 p.m., 4 p.m., 6 p.m.). For example, if a requisition is created at 8:30 a.m., approved and budget checked at 9 a.m., it will be sourced into a Purchase Order and be sent to the vendor at 10 a.m.

For my purchase over $100,000 the vendor has accepted Northwestern’s standard PO Terms and Conditions. How do I communicate the vendor’s acceptance to workflow approvers?

There are a couple ways to proceed, either:

Confirm the vendor's acceptance in the comments or description
Attach to the order the email correspondence between the purchaser and vendor

Remember to have the vendor's terms of sale removed from quotes when processing the order

For my purchase the vendor has accepted a Northwestern approved template with unmodified legal terms. How do I communicate the vendor’s acceptance to workflow approvers?

There are a couple ways to proceed, either:

Confirm the vendor’s acceptance in the comments or description
Attach to the order the email correspondence between the purchaser and vendor

Remember to have the vendor’s terms of sale removed from quotes when processing the order.