Credit Application
When a department or school is making a purchase from a vendor or supplier, the vendor may ask for NU to complete a Credit or Direct Billing Application.
Compliance
Compliance covers key purchasing procedures and responsibilities within university departments and schools, including defined staff roles (Requester, Shopper, Approver) and policies for various purchase types.
It also covers policies on signature authority, vendor credit applications, record retention, conflict of interest standards and the university's tax-exempt status in Illinois.
Record and Documentation Retention
School units must abide by University record retention guidelines, which includes maintaining maintain copies of all documentation related to purchases for set time periods.
Conflict of Interest
Conflict if Interest standards govern procedural transactions and cover ethical business standards, gift solicitation, social invitations and disciplinary action for infractions.
Tax Exempt Status
The University is exempt from Sales Tax, Use Tax, Retailer's Occupation Tax, Service Occupation Tax (both state and local), and Service Use Tax in the State of Illinois.
Trademark Licensing
The University has exclusive rights to its name, logos, trademarks, songs, mottos and mascots and prohibits their unauthorized use.
Copyright Clearance
Reproduction of copyrighted material without prior permission of the copyright owner is illegal and an issue of concern for the academic community.
Approvals and Workflow
Certain purchase types such as requisitions, payments requests, high-dollar purchases and blanket orders require budget-checking and approval.
DocuSign eSignatures
DocuSign is a digital signature solution designed to improve workflow for signing and approving official documents.