Reimbursements, Expense Reports and Credits
Reimbursements, Expense Reports & Credits
How can I find the current rate for mileage reimbursement?
The current reimbursement rate for mileage can be found in the Travel Policy under the "Private Automobile Transportation" section.
How long does it typically take to process an Expense Report request?
Providing that the Expense Report has been properly completed and approved, and all required documentation has been attached, the standard turnaround time is 1-2 days. The payment method is the same as the one used for your salary. Delays in expense report approval are typically due to slow approvals at the department level. If an expense report isn't approved within 1-2 days, the employee should check the approval history and reach out to the individual(s) who are currently assigned to approve.
Are Social Security numbers required for reimbursements?
No, we do not request nor are we allowed to store Social Security numbers in NUFinancials. If we receive a Payment Request containing an SSN, we will send it back to the department with a request to remove the SSN. Once the SSN is removed from the documentation, the Payment Request can be resubmitted.
Where do I find the procedure for entering and submitting an expense report?
Procedures for entering and submitting expense reports are available on myHR Learn: Employee Expense Reimbursements Curriculum.
What documentation do I need for a Visitors' Expense Report (VER) submitted on a Payment Request?
When submitting a VER on a Payment Request, attach a Visitors' Expense Report Form, which must include the visitor's signature and a supervisor's signature, and all receipts.
I have just received a credit from a vendor. How do I enter it into the system?
Credits are only able to be entered by Accounts Payable. Credits should be forwarded to invoicesonly@northwestern.edu or mailed to Accounts Payable at 2020 Ridge Avenue, 2nd Floor, Evanston Campus for processing.
How soon do I get my funds back when a credit is processed?
As soon as the credit transaction is completed in NUFinancials, the funds are credited to your chartstring.