Updates at the highest level of Procurement & Payment Services cover our policies and procedures, as well our systems. Our current policies and procedures can be found on our Policies and Procedures page.
For our most recent updates, please read the below:
This table houses our recent updates and reminders around policy and approvals
| Policy and Approval Reminders |
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All staff who approve transactions in NUFinancials (Requisitions, Payment Requests, and Expense Reports) are responsible for ensuring that every transaction complies with all policies, including the Purchasing and Payment Policy as well as the Travel and Expense Policy. Approvers should not ‘rubber stamp’ approve transactions without a thorough review to ensure compliance under the assumption that someone else in workflow will catch policy violations. Please remember, sometimes you may be the final approver and will be held accountable for approving transactions that do not comply with policy. Refer to the following web pages and referenced policies. Approvers should not assume that someone else in the workflow will catch errors or policy violations. Each approver must conduct a thorough review before approving a transaction. In many cases, you may be the final approver, and you will be accountable for approving any transaction that does not meet policy requirements.
For guidance, please review the following pages and their referenced policies:
- Corporate Card Transaction Reconciliation: Reimbursement requests should be submitted within 30 days after completion of travel/incurrence of non-travel-related expense. Reimbursements to individuals will not be made prior to completion of travel to ensure business activity is performed.
All corporate card transactions, including travel related transactions such as conference registration, should be reconciled on an expense report in NUFinancials within 30 days after the transaction occurs. This reconciliation can be referenced when submitting the rest of the trip.
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This table houses our recent updates and reminders around procedures
| Procedure Reminders |
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Wire Request Update: Please be aware wire request turnaround is typically 1 to 2 weeks. Complexity and volume of requests impact the timing of the review and processing. Reference Links: Electronic Wire Transfer Request & Expense Approval Roles and Responsibilities.
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Policy Exceptions: When completing a policy exception form to attach to an expense report, it needs to include:
- business purpose of the expense
- reason for the exception request
- relevant reimbursement details to support the reasoning
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This table houses our recent updates and reminders around our systems
| System Reminders |
- Changes Coming Soon to Supplier Registration & Change Requests in NUFinancials: In the coming weeks and months, an update introducing new functionality will be applied to the Supplier Registration and Change Request pages in NUFinancials. At this time, the functionality is being piloted by the Qatar (NUQ) campus. Additional details will be shared as the solution continues to develop.
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