The Preferred Vendor & Business and Finance Expo is the only on-campus event that specifically promotes our Preferred Vendors and presents the most meaningful opportunities to connect with our campus community. Vendors are included by invitation only by Procurement and Payment Services. This event provides vendors the chance to share information and ideas on products and services provided, showcase new offerings, establish buyer relationships and strengthen existing ones.
Hundreds of faculty and staff attend our Vendor Expo, creating the perfect place for vendors and Northwestern end-users to meet one-on-one to exchange ideas and discuss solutions.
2026 Preferred Vendor & Business and Finance Expo
This year, in addition to our Preferred Vendors, Business and Finance units will be available to answer questions from faculty and staff relating to fiscal year end, Procurement and Payment Services, Financial Operations, Budget and Planning, and Accounting Services for Research and Sponsored Programs (ASRSP).
Evanston Campus
Tuesday, August 4, 2026
Featuring Preferred Vendors and Business and Finance units 10 a.m.–3 p.m. Norris University Center, 2nd Floor 1999 Campus Drive, Evanston, Illinois
Presentations will be led by both vendors and University departments on key topics. We are currently finalizing the Presentation Schedule for our 2026 Expo, but have provided the 2025 Presentation Schedule in the interim for reference.
Presentation times at Norris and Pancoe
Time
Norris: Rock Room
Norris: Armadillo Room
Pancoe: Auditorium
10 - 10:20 a.m.
We All Come Together – Northwestern's Financial Statements
10:30 - 10:50 a.m.
Journal Processing & Financial Structure
11 - 11:20 a.m.
Fiscal Year End Q&A
Gifts & Endowments 101
11:30 - 11:50 a.m.
Corporate Card
Noon - 12:20 p.m.
12:30 - 12:50 p.m.
Travel Services: Key Travel
1 - 1:20 p.m.
Transition of Apple Products to CDWG (Apple and CDWG-led)
Details are being developed, including registration fees, that will be shared in the invite sent to Preferred Vendors by email. One table with two chairs will be available for vendors. The registration fee will cover: one table, one lunch, one parking pass. Vendors will be able to bring one additional guest and can purchase an additional lunch.
Parking
Public pay-on-site parking is available in parking garages near each Expo location. Participating vendors will be provided with one parking pass, included in the price of registration.
Evanston:
North campus parking garage, located at 2311 North Campus Drive
South campus parking garage, located at 1847 Campus Drive
Reference the Northwestern Evanston Parking Map for more information.
Electric Outlets
Electric outlets are extremely limited. Electricity will only be provided upon request during registration, on an as-needed basis. To make a request, please contact procurement@northwestern.edu.
Lunch
Lunch will be provided for participating vendors and one lunch is included in the price of registration.
Table Linen
Vendors will need to bring their own table linen. The linen should cover a standard 6' table. Procurement will not have any linens on site.
Additional Information
For more information regarding exhibit displays, logo usage, Wi-Fi access, and more, please check back to reference our vendor guide. For immediate questions, contact procurement@northwestern.edu.
Lab Vendors: Pancoe Pavilion, 2nd Floor
Airgas
Cell Signaling Technology
DOT Scientific
Fisher Scientific
Henry Schein
Integrated DNA Technology
MilliporeSigma
Morgan Services Inc.
New England Biolabs
Promega
Qiagen
Stemcell Technologies
Takara Bio
All Other Vendors: Norris University Center, Louis Room