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Fiscal Year End 2026 Reminders

July 21, 2026

Fiscal Year End 2026 Reminders

As we approach Fiscal Year End (FYE) for 2026, we highlighted some important dates and information related to Procurement and Payment Services:

Procurement

August 31

  • Last day for requisitions to be approved in FY26.
    • To guarantee your requisition is approved in FY26, please make sure it is submitted to PPS by 5 PM on Thursday, August 27th. 

Accounts Payable

August 28

  • Last day to submit a request to Accounts Payable to request that the invoice for a particular PUR not be paid due to the auto lifting of receipts when the invoice has already been received and processed.
    • To guarantee your invoice is not paid, make sure your request is submitted to PPS by 5 PM on Friday, August 28th. 

September 1

September 1

  • FY26 electronic submissions of expense reports and payment requests must be submitted to Accounts Payable by 5 PM on Tuesday, September 1 to guarantee payment in FY26.             
    • Please keep in mind any transactions requiring ASRSP review and approval should be submitted by August 31st by 5 p.m. 

Corporate Card Transaction Reconciliation

It is essential that all corporate card transactions are fully reconciled before the end of the fiscal year. Please note: 

  • Moving transactions from My Wallet to an expense report is not sufficient. 
  • Receipts are recommended for all transactions but are required for transactions of $75 or more.
  • The expense report must be submitted and fully approved to be reconciled. 

Timely reconciliation ensures accurate financial reporting and compliance with University policies. 

Important fiscal year-end dates for the corporate card program: 

August 21

  • Purchases that should be included in FY26 need to be made by August 21 at the latest. Any purchases made after this date might not be posted by the bank by August 31. 

September 1

  • All corporate card transactions need to be reconciled on an expense report, approved and reach Accounts Payable by September 1 in order to guarantee payment in FY26. 

September 4-6

  • FY26 expense reports with pending approvals will be sent back for resubmission in FY27. 
  • FY26 expense reports not yet submitted into workflow will remain in pending status and will not be deleted. They will be assigned an FY27 accounting date. 

More information to help you prepare for FYE is available on the Controller’s Fiscal Year End web page. 

Guidance for Running Transaction Reports

To effectively manage orders submitted through NUFinancials, departments and schools are encouraged to regularly run the following reports throughout the year: 

  • Open Encumbrance Report 
  • Match Exception Report 

These reports help monitor outstanding commitments and identify issues that may require attention. For detailed instructions and additional guidance, please visit the PO and Invoice Transaction Reports web page.