Group Travel Checklist
Group Travel Checklist
This checklist is for faculty and staff leading University-sponsored international travel with three or more students.
1. Contact OGSS Early
Contact the Office of Global Safety and Security (OGSS) as soon as you begin planning your trip. Please provide:
- Destination(s)
- Travel dates
- Trip Leader name (and Trip Organizer, if different)
- Status of student travelers (undergraduate, graduate / professional, or mixed)
2. Create Your Group Trip
Register your group's trip in the International Travel Registry (ITR) four to six weeks before departure.
3. Monitor Traveler Requirements
Use the travel registry to confirm that all students complete their pre-departure requirement(s) before departure.
4. Confirm International Insurance
Verify that all travelers know how to access their insurance information while abroad.
5. Request Approval for Higher-Risk Locations
- If undergraduate students are traveling to a high-risk location, the trip leader must apply for Travel Permission.
- In some restricted locations, all travelers must also obtain prior approval for non-medical evacuation coverage.
TRAVEL PERMISSION PRIOR APPROVAL FOR Evacuation Coverage
6. Complete Trip Leader Training
Faculty and staff leading student groups abroad must complete Trip Leader Training before departure; trip organizers should attend first responder training.
Register for training