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Enrollment Changes & Billing

Enrollment changes may result in tuition and fee charges depending on when the enrollment change takes place. Enrollment changes also impact other services available to students including those offered by Financial Aid, Residence Life, and other units. Review the information below and consult with your academic advisor if you have any questions or concerns. The Academic Calendar includes important deadlines that impact tuition and fees. The following section outlines the University’s refund policy for:

Note: Refunds on the account that are not related to financial aid funds will be returned to the original source of payment.

Canceling enrollment for a term

Policy: If you preregister for a quarter and later decide not to attend the class, communicate with the dean’s office or academic advisor in your school who will help you to notify the Registrar's Office in writing before the first day of the quarter's classes.

Your account: You will not be charged the applicable tuition and fees.

Dropping a course

(Undergraduates and Graduates)

Before the Tuition Adjustment Deadline

 Policy: In order to drop a course and receive a tuition adjustment, the course must be dropped before the tuition adjustment deadline for that term in CAESAR.  The Academic Calendar includes the tuition adjustment deadline for dropped classes in each term.

For instructions on how to complete a drop, please visit the Dropping a Class site.

After the Tuition Adjustment Deadline

Policy: Once the tuition adjustment deadline has passed, no tuition reduction will occur for dropped courses or courses dropped as part of a swap transaction.  Additional tuition may be assessed for added courses or courses added as part of a swap transaction.

After the tuition adjustment deadline, students can no longer add courses via CAESAR self-service and must instead follow the below:

In rare cases, students who miss the add/drop deadline may submit a petition for enrollment exception.

  • Undergraduates must demonstrate that circumstances beyond their control delayed taking action to drop which are supported by documentation (e.g., serious medical condition that renders students unable to take appropriate action). See Undergraduate Advising for instructions to submit a petition for a late tuition adjustment.
  • Students enrolled in The Graduate School may reach out to gradservices@northwestern.edu.
  • Graduate students who miss the add/drop deadline in the current term due to circumstances beyond their control may consult with their school.

Changing your registration status

(School of Professional Studies undergraduates)

Policy: If you change your registration status from audit to credit, the additional tuition will be due at the time of the change; if you change your registration from credit to audit, you will be charged the normal auditor's fee.

Your account: The current Non-Credit Audit Fee for the School of Professional Studies will be charged to your student account.

Leaving school due to military service

Policy: If you are ordered to active duty in the military during an academic term and are unable to complete coursework, you must present proof of induction or recall to active duty to the Student Finance.

Your account: You will receive a full refund of tuition and fees for the term. However, if you make arrangements with the instructor and school to receive credit for one or more courses, the refund will be prorated according to the credit received.

Withdrawal from the University

Policy: Immediately upon withdrawal, obtain a Withdrawal Form from the Registrar's Office and get all required signatures. Masters students are required to submit their forms to their program offices before filing them at the Registrar's Office. Student Finance and Financial Aid consider the date the completed form is received at the Registrar's Office as the official withdrawal date that governs financial adjustments. If you leave the University without official notification of your intent to withdraw, the midpoint of the quarter will be recorded as the official withdrawal date.

Your account: You will not receive a refund for your tuition deposit or non-refundable fees. You may receive refunds, in the form of adjustments to your account, for refundable fees and some of your tuition. See Withdrawing from the University for more information.