Third Party Billing
Northwestern third party billing is designed for Northwestern students in which their sponsor or employer will pay for tuition of courses taken or grades received.
Student Finance is able to facilitate the billing and payment process, if a third party such as your employer or other sponsor pays the tuition at the beginning of the term without stipulations.
All Northwestern schools are eligible as long as the student’s employer will pay the invoice regardless of grades. When a qualified third party is paying your tuition and fees, the third-party payer must submit a billing authorization form and letter in order to receive an invoice from the University.
If the employers or sponsors are unwilling to pay unless the student receive a passing grade, or fails to make payments on time, the student will remain responsible for paying their own tuition/fees and later apply for reimbursement from their employer.
The employer or sponsor agreeing to pay your tuition regardless of the courses taken or the grades received, must provide a written statement of this agreement, which is renewable annually. This agreement must reach Student Finance no later than one month before classes begin.
All third party billing letters must provide the following:
- A sponsorship letter on their company letterhead with the appropriate contact person’s name, telephone number and address to which invoices should be sent or where any refund/overpayment should be returned.
- Indicate the start and ending period covered by the authorization, and charges to which it applies (tuition, fees, books, University housing, etc.).
- Include the student name and Northwestern ID with the payment.
- Authorizations should be addressed to:
If some employers or sponsors are unwilling to pay unless the student receive a passing grade, or fails to make payments on time, student must pay their own tuition/fees and later apply for reimbursement from their employer.
Because you as a student are responsible for your account at all times, you will receive invoices even while a third party is receiving invoices. In the event that the third party fails to pay, responsibility for paying the invoice and any applicable late payment fees reverts to you. The third party may or may not reimburse you for these charges.