Cash Receipt Ticket (CRT)

The CRT is used by the department to record deposit information in NU Financials. After the prepared bank deposit is deposited at the bank, it will match electronically to the Committed CRT and post to the General Ledger in the financial system.

The entering of the CRT is located on the NU Portal.

How to complete a CRT

For detailed instructions on completing the CRT, please see training materials available on the IT Knowledge Base website

Enter the revenue or balance sheet information on the account distribution lines of the CRT.

Any backup information, for your internal use only, could be kept on a separate sheet of paper and retained in your office for attachment to your printed copy of the CRT, duplicate copy of bank deposit ticket and receipt from either Depository Services, US Bank or armored car carrier as well as any other pertinent balancing details, (including your merchant card reports).

Specify the media/tender types in the Media lines on the CRT.
Enter the deposit reference number for each cash, check, wire and ACH line item.
Account Distribution lines (in total) must equal Media lines (in total)
Deposit ticket number on CRT must be accurate. It must exactly match the number of the deposit ticket.
Save or commit the CRT. Saved CRTs will not be reconciled with the deposit; reconciliation will only occur once the deposit is received by the bank and the CRT is committed.
If you transport your bank deposit to Depository Services, you will receive a receipt for the deposit bag. If your deposit is picked up by an armored car, a manifest will be provided as a receipt from the armored carrier and the log book will be signed by the armored carrier. His or her signature will function as the deposit confirmation.

Any backup information (such as deposit receipt, copy of deposit slip and departmental logs) can be retained within the department.

Cash Receipt Ticket Reconciliation

Procedures to Reconcile Accounts

Verify “Match” and “Post” Status using CRT

Departments may retrieve committed CRTs in the Account/Budget section within the NU Portal to verify matching and posting status of individual deposits and the overall CRT on your budget statement. Only CRTs with a posting status of “Posted” on the CRT will appear on the budget statements.

Using Committed Copies

Departments that have online access to NU Financials can look up their budgets in NU Financials using Cognos report GL008 2-3 days after the deposit is made, unless there is a problem with the CRT or the bank deposit. The amount posted in NUFinancials (from which your budget statements are produced) should be compared to the entry committed in the CASH RECEIPT TICKET (CRT) system. Changes made by correction journals or bank adjustments will not be reflected on the original CRT. Rather, they will be shown as separate line items on the budget statements.

Using Budget Statements

Total deposits and account balances should be verified against totals in the departmental budget records. An analysis of outstanding deposits should be made and any corrections needed should be made as soon as possible. It is important to establish revenue budgets to provide a basis for variance analysis on a monthly basis. An important management tool is the reconciliation of budget to actual activity.

How and Where to Report Discrepancies

If a deposit line is not found or a discrepancy is found on the budget statement or in NU Financials, contact Accounting Services for clarification.

If any error is found after a CRT has been committed, but not posted, the creator can “uncommit” the CRT. When uncommitting, the CRT is returned to “saved” mode and any changes can be made. When completed, the creator can then re-commit the CRT.

If the CRT has been committed and posted, the department must complete a correction journal in NUFinancials.

Any amount that is over or short is to be reported and reflected on the CRT using the appropriate chartstring with the account number 40702.