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Role Descriptions

New employees are automatically provisioned with certain basic roles.  A Security Access Form should be submitted to FOIT Security to add or modify existing access.  

To view a list of roles for a user, run the GE007 – User Security Profile report.  Please use the descriptions below for more information about a role.

Contact FOIT Security or refer to the General Access Form for additional information.

FFRA System Role NAME Description
Cognos Reporting Roles

Monthly Financial

Run budget statements, revenue and expense activity and financial reports

Budget/COA

Run capital project, budget detail, chart field mapping and job cost reports

Sponsored Programs Management

Run financial and management reports for sponsored projects

Supply Chain

Run Vendor and Procurement Tracking Reports (Encumbrances, Delivery, Change Order History)

SES Tuition Encumbrance

View SES tuition encumbrance details

Ad Hoc Query Runner

Run reports created by Ad Hoc Query Authors

Ad Hoc Query Author
(Training Required)

Access Query Studio to create, build, and save reports

Salary Access

View payroll detail by employee for all departments and projects where Row Level Security has been indicated

InfoEd Reports

View sponsored projects reports for proposals and awards

NUFinancials Roles (effective from October 30, 2021)

Employee Self Service

This role provides basic user inquiry access to accounting information, asset management, billing, budget details, travel and expense transactions, journal entries, vouchers, grants, and project costing.  This view-only access is limited by row level (chartfield) security.  This role allows for creation of Payment Requests, Vendor Requests, Portal Actuals Journals, and Expense Reports.  It also includes IBuyNU Shopper access.  Standard workflow procedures are in effect.

School/Department Staff

  • This role provides basic user inquiry access to accounting information, asset management, billing, budget details, travel and expense transactions, journal entries, vouchers, grants, and project costing.  This view-only access is limited by row level (chartfield) security.  This role allows creation of Payment Requests, Vendor Requests, Portal Actuals Journals, and Expense Reports.  It also includes IBuyNU Shopper access.  Standard workflow procedures are in effect.
  • Additionally, this role includes inquiry access for purchasing, accounts payable, and accounts receivable.  This role allows for creation of Requisitions, Purchasing receipts, Paurchase Order Change Requests, Cash Receipt Tickets, and Portal Budget Jornals.  Standard workflow procedures are in effect.

Supplier contract role

Role to participate in supplier contract process

SES Tuition Encumbrance Role

Role to view SES tuition encumbrance data

Chartfield Managers entry role

Role for Chartfield Managers entry to update Department ID and Project ID managers.  This grants the designated managers view-only access to the chartstring in NUFinancials and Cognos.  When granted, the chartstring assigned will only be within the user's own school and department.  However, whether the user granted the access has salary drilldown ability may be unknown to the individual making the updates.