Role Descriptions

New employees are automatically provisioned with certain basic roles. A Security Access Form should be submitted to FOIT Security to add or modify existing access.

To view a list of roles for a user, run the GE007 – User Security Profile report. Please use the descriptions below for more information about a role.

Contact FOIT Security or refer to the General Access Form for additional information.

FFRA System	Role NAME	Description
Cognos Reporting Roles	Monthly Financial	Run budget statements, revenue and expense activity and financial reports
	Budget/COA	Run capital project, budget detail, chart field mapping and job cost reports
	Sponsored Programs Management	Run financial and management reports for sponsored projects
	Supply Chain	Run Vendor and Procurement Tracking Reports (Encumbrances, Delivery, Change Order History)
	SES Tuition Encumbrance	View SES tuition encumbrance details
	Ad Hoc Query Runner	Run reports created by Ad Hoc Query Authors
	Ad Hoc Query Author (Training Required)	Access Query Studio to create, build, and save reports
	Salary Access	View payroll detail by employee for all departments and projects where Row Level Security has been indicated
	InfoEd Reports	View sponsored projects reports for proposals and awards
NUFinancials Roles (effective from November 12, 2021)	Employee Self Service	This role provides basic user inquiry access to accounting information, asset management, billing, budget details, travel and expense transactions, journal entries, vouchers, grants, and project costing. This view-only access is limited by row level (chartfield) security. This role allows for creation of Payment Requests, Vendor Requests, Portal Actuals Journals, and Expense Reports. It also includes IBuyNU Shopper access. Standard workflow procedures are in effect.
	School/Department Staff	This role provides basic user inquiry access to accounting information, asset management, billing, budget details, travel and expense transactions, journal entries, vouchers, grants, and project costing. This view-only access is limited by row level (chartfield) security. This role allows creation of Payment Requests, Vendor Requests, Portal Actuals Journals, and Expense Reports. It also includes IBuyNU Shopper access. Standard workflow procedures are in effect. Additionally, this role includes inquiry access for purchasing, accounts payable, and accounts receivable. This role allows for creation of Requisitions, Purchasing receipts, Paurchase Order Change Requests, Cash Receipt Tickets, and Portal Budget Jornals. Standard workflow procedures are in effect.
	Supplier contract role	Role to participate in supplier contract process
	SES Tuition Encumbrance Role	Role to view SES tuition encumbrance data
	Chartfield Managers entry role	Role for Chartfield Managers entry to update Department ID and Project ID managers. This grants the designated managers view-only access to the chartstring in NUFinancials and Cognos. When granted, the chartstring assigned will only be within the user's own school and department. However, whether the user granted the access has salary drilldown ability may be unknown to the individual making the updates.