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Tax Forms Guide

Important Tax Information:

The University receives and sends many tax forms, especially during January-March of each year. Contacts for the various tax forms are listed below.

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Tax Forms Issued by the University

W-2 Statement of Wages (to employees)
Contact: Payroll Office, 847-491-7362

1099-NEC

Form 1099-NEC is issued by the University to individuals (various independent contractors, attorneys, others) that were paid for:

  • Independent contractor services,
  • And total payment in the calendar year is $600 or more.

1099-MISC

A 1099-MISC form is issued by the University to individuals that were paid for:

  • Non-compensation payments such as:
    • Awards
    • Prizes
    • Participation in research
    • And total $600 or more for the calendar year
    • Royalties totaling $10 or more for the calendar year

Information on the Forms 1099-NEC and 1099-MISC is generated from NUFinancials supplier data for individuals and attorneys coded as taxable vendors and have received a taxable payment.

Reimbursements of expenses are not taxable and should be paid on a nontaxable expense code, such as 75015 Professional Services Reimbursement or 76710 General Travel.

Contact Information

If you have questions about a Form 1099-NEC or 1099-MISC issued to you by the University, contact Tax and Regulatory Services at taxandregulatoryservices@northwestern.edu.

Tax Forms Received by the University

Northwestern University's Form W-9

Where the University is receiving payment in connection with University activity, the signed Form W-9 can be accessed below. University staff can then furnish this form, containing the University's Employer Identification Number, to the requestor or vendor.

W-9 (NetID required)

Please note: Northwestern's W-9 is not appropriate when a University department is paying or making a purchase. In such cases, the vendor, not the University, is responsible for completing a blank Form W-9, as provided by the IRS.

Other Forms

  • 1099-K: Payment Card and Third Party Network Forms
  • 1099-MISC: Miscellaneous Income
  • 1099-DIV: Dividend Income (information on payments made to the University by outside entities)

Email Tax and Regulatory Services