Role Descriptions
New employees are automatically provisioned with certain basic roles. A Security Access Form should be submitted to FOIT Security to add or modify existing access.
To view a list of roles for a user, run the GE007 – User Security Profile report. Please use the descriptions below for more information about a role.
Contact FOIT Security or refer to the General Access Form for additional information.
FFRA System | Role NAME | Description |
---|---|---|
Cognos Reporting Roles |
Monthly Financial |
Run budget statements, revenue and expense activity and financial reports |
Budget/COA |
Run capital project, budget detail, chart field mapping and job cost reports |
|
Sponsored Programs Management |
Run financial and management reports for sponsored projects |
|
Supply Chain |
Run Vendor and Procurement Tracking Reports (Encumbrances, Delivery, Change Order History) |
|
SES Tuition Encumbrance |
View SES tuition encumbrance details |
|
Ad Hoc Query Runner |
Run reports created by Ad Hoc Query Authors |
|
Ad Hoc Query Author |
Access Query Studio to create, build, and save reports |
|
Salary Access |
View payroll detail by employee for all departments and projects where Row Level Security has been indicated |
|
InfoEd Reports |
View sponsored projects reports for proposals and awards |
|
NUFinancials Roles (effective from November 12, 2021) |
Employee Self Service |
This role provides basic user inquiry access to accounting information, asset management, billing, budget details, travel and expense transactions, journal entries, vouchers, grants, and project costing. This view-only access is limited by row level (chartfield) security. This role allows for creation of Payment Requests, Vendor Requests, Portal Actuals Journals, and Expense Reports. It also includes IBuyNU Shopper access. Standard workflow procedures are in effect. |
School/Department Staff |
|
|
Supplier contract role |
Role to participate in supplier contract process |
|
SES Tuition Encumbrance Role |
Role to view SES tuition encumbrance data |
|
Chartfield Managers entry role |
Role for Chartfield Managers entry to update Department ID and Project ID managers. This grants the designated managers view-only access to the chartstring in NUFinancials and Cognos. When granted, the chartstring assigned will only be within the user's own school and department. However, whether the user granted the access has salary drilldown ability may be unknown to the individual making the updates. |