Winter Recess Coverage
Northwestern University will observe a Winter Recess beginning December 22, 2023 through January 1, 2024. During this period, all academic and administrative offices will be closed. We will return to normal business hours on Tuesday, January 2, 2024. For questions, contact Procurement and Payment Services (PPS) at 847-491-8120 or procurement@northwestern.edu.
For any urgent logistics related matters during Winter Recess (docks, mail, lab gas), see below for emergency contact information.
For any urgent non-logistics matters during Winter Recess (purchasing, accounts payable, vendor file management, corporate card, e-payment, central bill, e-procurement), please contact Jim Konrad, PPS Assistant Vice President, at j-konrad@northwestern.edu or call 847-491-8121 and leave a detailed message.
Processing Deadline
As we prepare to close our offices, below are a few reminders related to PPS availability:
- Calendar year-end sensitive transactions
- If you have a payment request, requisition, PO Change Order, expense report, or invoice that needs to be processed before Winter Recess, please ensure it reaches PPS by 5:00 p.m. on Friday, December 15, 2023. Transactions received after this deadline may not be processed until January 2, 2024.
- Due to the University's Winter Recess, Accounting Services for Research and Sponsored Programs (ASRSP) must implement early deadlines for December financial reporting:
- Cost and payroll journal entries must be posted by December 7, 2023
- Final cash draw process for federal awards will begin on December 12, 2023
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To minimize the number of packages being delivered over the break, we ask that departments and labs try to pause ordering by Thursday, December 14, 2023. Also be mindful of Amazon orders placed prior to the break, as they will not hold any packages for us and have a practice of leaving package outside if no one is available to receive them. We appreciate your help with minimizing the number of packages being delivered over the break.
PPS Winter Recess Schedule
Limited coverage arrangements have been made for our central receiving docks and lab services during Winter Recess. Please see below for details. However, we strongly encourage vendors to schedule or re-schedule deliveries during our normal operating hours.
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Evanston (Tech and Hogan Docks and Mail Services) |
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|---|---|
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December 22-26, 2023 |
Closed |
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December 27, 2023 |
Open: from 8:00 am to 12:00 pm* |
|
December 28, 2023 - January 1, 2024 |
Closed |
- *Minimal staffing and services during this time; no deliveries will be made to departments. The available staff will receive packages but will not have the personnel to make deliveries.
- Be mindful the dock has limited storage for temperature sensitive packages.
- We would appreciate your help with minimizing the number of packages being delivered over the break by having a reasonable cut-off date for ordering. - We recommend by December 14, 2023.
- For emergency needs, contact Reggie Lee at reginald.lee@northwestern.edu and 847-456-9948.
|
Chicago (Tarry and Rubloff Docks and Mail Services) |
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|---|---|
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December 22, 2023 - January 1, 2024 |
Closed |
- For emergency needs, contact Reggie Lee at reginald.lee@northwestern.edu and 847-456-9948.
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Chicago (Lurie/Simpson Querrey Dock) |
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|---|---|
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December 22-25, 2023 |
Closed |
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December 26-28, 2023 |
Open: from 8:00 am to 12:00 pm* |
|
December 29, 2023 - January 1, 2024 |
Closed |
- *Minimal staffing and services will be available during the abbreviated holiday hours; temperature sensitive packages and a limit number of other packages will be delivered to departments during the abbreviated holiday hours.
- Be mindful the dock has limited storage for temperature sensitive packages.
- For emergency, contact Reggie Lee at reginald.lee@northwestern.edu and 847-456-9948.
|
Evanston Lab Gas and Dry Ice |
|
|---|---|
|
December 22, 2023- January 1, 2024 |
Closed* |
- It's recommended that enough supply of compressed gases are ordered in advance of the extended break to accommodate your needs.
- The liquid nitrogen and dry ice self-service stations in Tech MG91 will be available during the entire break. Additional supply stations will be set up to accommodate users during the extended break.
- For emergency needs, contact Reggie Lee at reginald.lee@northwestern.edu and 847-456-9948.
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Chicago Lab Gas and Dry Ice (Tarry and SQ/Lurie) |
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|---|---|
|
December 22-25, 2023 |
Closed |
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December 26-28, 2023 |
Open: from 8:00 am to 12:00 pm* |
|
December 29, 2023 - January 1, 2024 |
Closed |
- *Minimal staffing will be available to deliver liquid nitrogen and dry ice during the abbreviated holiday hours.
- For the days the service is closed, it's recommended that enough supply is ordered in advance to accommodate your needs.
- Dry ice self-service will be available during the entire Winter Recess.
- For emergency needs, contact Reggie Lee at reginald.lee@northwestern.edu and 847-456-9948.
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Fisher Stockroom (Chicago and Evanston) |
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|---|---|
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December 22, 2023 – January 1, 2024 |
Closed |