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Northwestern University

Accounts Payable Services

Accounts Payable Customer Service: (847) 491.7339

The Financial Operations Policies and Procedures website hosts detailed guidance on policies and processes related to Accounts Payable services. For assistance in determining payment methods see the Purchasing and Payment Quick Reference Guide. Employees are also encouraged to view the Purchasing and Payments Online Module and reference correlating Process Maps for further guidance.

Accounts Payable provides disbursement functions for Northwestern University, in compliance with University policies, as well as federal and state regulatory requirements.  These services include:

Invoice Processing – Payments for Goods & Services

Employee Reimbursements

Expense Reports

View Reimbursing University Employees Process Map

Checks - Stop Payments, Reissues, Holds, Enclosures

Responsible for stop-payments and/or reissues of lost or expired checks.

Provides support for items requiring special or priority handling”, such as checks to be held for pick-up, or requests for enclosures.

Online Vouchers

Responsible for final approval and processing of online payment requests

View Visitor Travel & Entertainment Process Map

View Purchasing using an Online Voucher: Direct Payment Request Process Map

Vendor Credits

Responsible for processing credit transactions which returns  funds to chartstrings

Wire Transfers

Responsible for electronic payments

Document Imaging & Indexing 

Responsible for creating and indexing electronic images of paper invoices/documents, making them easy to access and retrieve.

Users can view images of invoices  processed by Accounts Payable from the Regular Voucher and the Voucher Document Status pages in NUFinancials. Images for Expenses and Online Vouchers remain available in their respective pages.

The navigation to view invoices in NUFinancials is below:

Should you have any questions or concerns contact Guy Wilson at 847-491-4445 or by email at gwilson@northwestern.edu.

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