Hosting a Conference or Academic Function
When hosting a conference or academic function, it may be necessary as a courtesy to visitors for the department to arrange for a block of hotel rooms on their behalf. It may also be necessary to book a special function, conference room, or ballroom in advance. If you will be making such arrangements, contact your area business office in advance to coordinate planning with the hotel.
Travel Services provides a listing of preferred local hotels with which University Services has negotiated discounted rates, some of which also have authorization from University Services to provide direct billing to University departments for the circumstances described above. A Hotel Reservation Agreement Form must be used to arrange billing with the hotel for each event.
Questions about local hotels for conferences or academic functions? Direct billing to hotels for conferences or academic functions? Contact Jeff Levin, Travel Services Manager, at firstname.lastname@example.org or 847-491-5993.